Administrative Coordinator

Job Title: Administrative Support Specialist Job Description We are seeking a detail-oriented Administrative Support Specialist who will be responsible for providing top-tier administrative assistance and customer service. The ideal candidate will have experience in dispatch, data entry, and using Microsoft Office Suite, particularly Excel. Responsibilities + Enter data from manifests into the system and ensure accuracy. + Scan, upload, and report relevant documents. + Create and update Word documents and Excel spreadsheets. + Perform general office duties including filing, opening mail, and receiving visitors. + Answer phone calls and provide assistance or direct to the appropriate department or person. + Exercise discretion and interpretive judgment with outside vendors. + Create, review, and arrange manifests into packages, and confirm destinations. + Assist Sales and Field Technical Services with paperwork, invoicing, and customer communications. + Mail and ship packages using USPS, UPS, and FEDEX, as well as stuff and seal mailings. + Communicate effectively with team members. Essential Skills + High School Diploma or equivalent. + Minimum of 2 years experience with Excel or Microsoft Office. + Experience in customer interaction and dispatch. + Experience with spreadsheets and data entry. + Proficiency in Microsoft Excel, Word, and Outlook. Additional Skills & Qualifications + Experience in administrative support, clerical work, and front desk operations. + Ability to create shipping documents and handle general office tasks. + Previous experience working with teams. + Demonstrated ability to provide high-level customer service in various settings. Work Environment The position operates within a large company that offers opportunities for growth. The role requires working five days a week in an office environment. The candidate will engage in a mix of independent tasks and team collaborations, using standard office software and equipment. Job Type & Location This is a Contract to Hire position based out of Pomona, CA. Pay and Benefits The pay range for this position is $20.00 - $20.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Pomona,CA. Application Deadline This position is anticipated to close on Jul 31, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.