Executive Secretaries and Administrative Assistants

Executive Secretaries And Administrative Assistants

At Cogent Infotech, we believe in creating opportunities that empower individuals and transform organizations. With over 23 years of excellence in consulting and talent solutions, we pride ourselves on building inclusive workplaces and driving innovation in everything we do. Our diverse teams bring unique perspectives to help deliver cutting-edge solutions to global clients across both public and private sectors.

Titles: Executive Secretaries and Administrative Assistants Duration: Contract

Location: Albany, NY (12206) Shift Timings: Mon-Fri (usual business hours) Pay: USD 20/hr – USD 21/hr

Position summary: Provides administrative and executive support to the bureau by managing front-office operations, handling correspondence, maintaining records and filing systems, preparing licensing documents, processing administrative transactions, coordinating office resources, and supporting daily bureau operations.

Key Responsibilities:

• The successful candidate will serve as the main support staff person in the Executive Office for the bureau. Candidates may also be asked to perform other assignments and/or administrative functions in support of the bureau.
• Answer, screen and transfer incoming phone calls to appropriate BFD staff.
• Receive and direct visitors and clients.
• Perform general clerical duties including photocopying, fax, scan, and mailings as delegated.
• Maintain electronic and hard copy filing systems in both the P-drive and in the bureau's designated file room.
• Retrieve documents from filing system as requested.
• Complete requests for information and data by staff.
• Prepare letters of good standing and license verifications for the BFD Director's signature.
• Open, sort and distribute incoming correspondence.
• Maintain office supply inventories.
• Coordinate requests for maintenance of office equipment.
• Maintain Excel spreadsheets for the monthly website updates for Open Firms, Closed Firms, Registered Residents and active Licensed Funeral Directors.
• Process cash-lined checks for submission to the Bureau of Accounts Management.
• Prepare and assemble registered resident packets for mailing to applicants.
• Prepare the law exam candidate information packets for distribution to applicants.
• Perform other duties as requested by BFD staff.

Minimum Qualification:

• Include a High School Diploma (or equivalent)
• One (1) year minimum experience working in an office setting.
• The ability to handle multiple, shifting priorities.
• Strong organizational and communication skills (written and verbal).
• Maintain, and work with electronic databases and systems.

Preferred qualifications:

• Bachelor's Degree or higher
• Strong verbal communications skills
• Ability to handle multiple tasks.
• Good organizational skills and the ability to work independently

Skills:

• Excel
• Outlook
• Word
• Tracking as well as scheduling of meetings

Application Process:

1. Resume Review
2. Initial discussion
3. Video Screening
4. Client Interview

Cogent Infotech is a leading tech consulting firm headquartered in Pittsburgh, PA, offering cutting-edge digital transformation solutions in Cloud, Cybersecurity, Data Analytics and AI. ISO-certified and CMMI Level 3 appraised, we proudly partner with 70+ Fortune 500 companies and 150+ government agencies. Cogent is an equal opportunity employer and does not discriminate based on any protected status under applicable law.