Office Assistant

Job Description

Job Description

LHH is actively seeking an Office Assistant for one of our top clients in Jacksonville, FL. This will be a contract opportunity with our client and will report onsite to their office in Jacksonville.

Office Services Coordinator

Position Overview

We are seeking a professional, organized, and service-oriented Office Services Coordinator to support the day-to-day operations of our office. This role is responsible for providing a welcoming and efficient workplace environment through administrative support, office organization, supply management, and coordination of common areas and services.

The ideal candidate is dependable, detail-oriented, polished, and able to manage multiple priorities while providing exceptional service to employees, clients, and visitors.

Key Responsibilities

• Answer and manage incoming phone calls in a professional and courteous manner.
• Sort, distribute, and process incoming and outgoing mail.
• Scan, organize, and maintain documents as needed.
• Monitor and restock office and kitchen supplies.
• Maintain kitchen areas and ensure they remain clean, organized, and well-stocked.
• Prepare and organize conference rooms before and after meetings.
• Coordinate food and beverage orders for meetings and office events.
• Track office and kitchen supplies and communicate replenishment needs.
• Assist with parking validation for clients and visitors.
• Support general office services and administrative needs as assigned.
• Maintain a professional, organized, and welcoming office environment.

Basic Qualifications

Education

• High school diploma, GED, or equivalent required.

Experience

• Minimum of one (1) year of experience in office services, facilities, administrative support, or a similar role required.

Technology

• Proficiency in Microsoft Office Suite required.

Knowledge, Skills & Abilities

• Ability to work on-site at one or more BDO office locations.
• Strong verbal and written communication skills.
• Professional, polished, and poised demeanor with the ability to interact confidently with clients, visitors, and colleagues.
• Ability to adapt communication style and effectively convey information to diverse audiences.
• Strong organizational skills with the ability to multitask and prioritize responsibilities.
• Ability to work independently as well as collaboratively within a team environment.
• Comfortable working in a deadline-driven environment while maintaining accuracy and attention to detail.
• Strong customer service mindset and a willingness to take initiative.
• Dependable, flexible, and able to respond effectively to changing office needs.

Pay Details: $21.00 per hour

Search managed by: Kaitlynne Hope

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to -privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.