Secretary V

Secretary V - 008670

Position Title: Secretary V - 008670

Division: Academic Affairs

Department: 440530 - Educ Office of Contracts & Grants

Minimum Qualifications: High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education and experience may be considered.

Job Description Summary: The University of South Alabama's College of Education Office of Grants and Contracts is seeking to hire a Secretary V. Interested candidates should apply to be considered.

Essential Functions: These are the job duties required of the position.

Performs a variety of secretarial, clerical and administrative duties including the interpretation of routine rules, regulations, and policies to university officials and the public.

Prepares special reports and performance of special work assignments.

Participates in varying degrees in organizational and program matters.

Performs work with a considerable amount of independence.

Serves as personal assistant to the Director, SARIC.

Prepares memos, reports and other correspondence using a PC.

Makes arrangements for conferences including space, time, and place.

Serves as recording secretary at council and committee meetings or conferences taking official minutes; prepares minutes for distribution.

Researches and develops materials for use in the supervisor's speaking engagements.

Receives incoming mail and responds accordingly.

Drafts and signs letters of acknowledgement, commendation, and notification for the supervisor.

Researches and prepares highly technical, confidential, or complex reports.

Maintains files alphabetical, numerical and chronological.

Packages learning materials such as binders, signs, and books for educators.

May supervise and train secretarial and clerical employees.

Keeps the supervisor's calendar and arranges various appointments; maintains itinerary, makes travel arrangements and hotel reservations.

Regular and prompt attendance.

Ability to work schedule as defined and overtime as required.

Related duties as required.

Number of Vacancies: 1

Job Open Date: 09/09/2026

Job Close Date: Open Until Filled

Working Days: Monday - Friday

Working Hours: 8:00 a.m. - 5:00 p.m.

Job Location: Main Campus

Full-time or Part-Time: Full Time

Regular or Temporary: Regular

Required fields are indicated with an asterisk (*).

* Are you at least 18 years of age?

* Do you have a legal right to work in the United States?

* The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?

* What is the highest level of education you have completed?

* How many years of related experience do you have?

* How did you hear about this position?

Required Documents:

Resume

Cover Letter