Data Entry Specialist

DATA ENTRY SPECIALIST Lexitas supports legal teams nationwide, seeking detail‑focused professionals who accurately process records and protect sensitive information. LOCATION This is a full‑time, on‑site position based at our Irvine office located at 7700 Center Drive, Irvine, CA 92618. PAY RATE $20/hr. BENEFITS Medical, dental, and vision coverage; 401(k) with company match; paid time off and paid holidays, company paid maternity, baby bonding, and military leave. ABOUT THE ROLE We’re seeking a detail‑oriented Data Entry Specialist to join our Production team. In this vital role, you’ll work with legal records, subpoenas, and client documentation—ensuring every piece of data is accurate and processed efficiently. If you thrive in a fast‑paced, deadline‑driven environment and have an eye for precision, this is the opportunity to make your mark in the legal services industry. KEY RESPONSIBILITIES Accurately enter legal order data and identify duplicates or missing information. Interpret legal terminology and transcribe orders correctly. Ensure orders are complete and compliant with billing protocols. Manage and update billing rates tied to specific clients. Track and respond to requests using Microsoft Outlook. Process legal paperwork for service via fax, mail, courier, or hand‑delivery. Calculate waiver, due, and order dates with precision. Maintain confidentiality of sensitive medical records in accordance with HIPAA regulations. Provide administrative support to managers, billing, and expeditor teams. WHAT YOU’LL BRING High school diploma or equivalent. Strong attention to detail and high typing accuracy (38+ WPM). Ability to multitask and work well under pressure. Strong communication skills—written and verbal. Familiarity with legal terms, subpoenas, depositions, and affidavits is a plus. Proficiency in Outlook, Word, Adobe Acrobat, Windows; MR8 experience is a bonus. Comfortable using standard office equipment (fax, scanner, copier). Willingness to work occasional overtime. QUALIFICATIONS Prior data entry experience preferred, especially in legal or records‑related environments. Excellent attendance and punctuality. Ability to work independently while being a supportive team member. Positive, solutions‑oriented mindset with a commitment to high‑quality work. LANGUAGE SKILLS Ability to effectively present information and respond to questions from internal and external customers whose first language is English. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle or feel objects, type and use mouse; reach with hands and arms; and talk and/or hear. The employee is required to sit for extended periods of time. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee regularly works in an office environment in a clerical environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets. TRAVEL REQUIREMENTS No travel expected for this position. AAP/EEO STATEMENT Lexitas prohibits discrimination based on race, religion, gender, national origin, age, disability, veteran status, marital status, pregnancy, gender identity, sexual orientation, or any other legally protected status. EOE Employer/Vet/Disabled. #J-18808-Ljbffr