Executive Assistant & Office Manager

Executive Assistant & Office ManagerA well-established and growing professional services organization is seeking a highly organized, proactive, and service-oriented Executive Assistant & Office Manager to support senior leadership while overseeing daily office operations.This role is ideal for a polished professional who thrives in a fast-paced environment, enjoys wearing multiple hats, and takes pride in creating a positive and efficient workplace experience. The successful candidate will provide high-level administrative support, manage office functions, coordinate events and travel, and serve as a key point of contact for employees, visitors, and vendors.This position requires a strong sense of ownership, exceptional attention to detail, and the ability to operate both strategically and hands-on.Executive SupportManage complex calendars and scheduling for senior executives.Coordinate internal and external meetings, including room reservations, logistics, catering, and meeting materials.Arrange and manage business travel, including transportation, accommodations, and itineraries.Assist with expense reporting and administrative documentation.Support executives with special projects and day-to-day priorities.Office ManagementServe as the primary point of contact for office operations and visitors.Manage incoming calls, mail, and deliveries.Oversee office supplies, refreshments, and workplace resources.Coordinate vendor relationships and building-related requests.Ensure conference rooms, common areas, and office facilities remain organized and presentable.Assist with technology coordination, including equipment setup and vendor communication.Employee & Event SupportSupport onboarding and offboarding activities for employees.Coordinate office events, team gatherings, and company-sponsored activities.Assist with planning and executing internal and external events.Manage branded materials, employee resources, and office communications as needed.QualificationsRequiredBachelor's degree or equivalent professional experience.5+ years of executive assistant, office management, administrative, hospitality, or related experience.Experience supporting senior leaders in a dynamic professional environment.Strong organizational, time management, and multitasking abilities.Excellent verbal and written communication skills.Proficiency with Microsoft Office and common business applications.PreferredNotary Public certification or willingness to obtain certification.Experience coordinating events, travel, and vendor relationships.Background in a professional services, corporate, financial, legal, consulting, or similar business environment.Desired AttributesHighly responsive and proactive.Strong sense of ownership and accountability.Service-oriented mindset with a willingness to support wherever needed.Professional and discreet when handling confidential information.Adaptable and comfortable working in changing environments.Detail-oriented with strong follow-through.Positive, energetic, and collaborative approach.Able to work independently while effectively supporting multiple stakeholders.Work EnvironmentPrimarily onsite position with some flexibility based on business needs.Requires regular in-office presence and interaction with employees, leadership, and visitors.Occasional support outside standard business hours may be required.CompensationCompetitive base salary commensurate with experience.Comprehensive benefits package.Professional development opportunities.BenefitsThe organization offers a competitive benefits package that may include:Medical, dental, and vision insuranceLife and disability insuranceRetirement savings plan with employer-sponsored optionsPaid time off and company holidaysEmployee assistance programsProfessional development and training opportunitiesAdditional voluntary benefit options Equal Opportunity Employer/Veterans/Disabled The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:The California Fair Chance ActLos Angeles City Fair Chance OrdinanceLos Angeles County Fair Chance Ordinance for EmployersSan Francisco Fair Chance Ordinance