Office Manager to the CEO

Job Description

Job Description

 
Relaxed Environment Highly Respected in Our Industry
We are currently seeking a full-time Office Manager/Administrative Assistan t to report to the President of the company.

 
COMPENSATION:

• Full-time, hourly rate based on skill and experience
• Paid time off
• Short Term Disability Insurance
• Life Insurance
• Optional Company Matched Simple IRA after 1 year
• Possible paid continuing education

PRIMARY RESPONSIBILITIES:

• Prepare weekly staff meeting, keep minutes, remind staff about outstanding items
• Enter bills, process check runs in Quickbooks
• Create purchase orders and invoices
• Data-entry of customer contact information and notes
• Answer phones, filing, maintain office supplies
• Filing, maintain office supplies

REQUIREMENTS :

• Ability to clearly and professionally communicate with customers and staff
• Attention to detail, organization ability a must
• Accurate data entry skills required
• Candidate should possess excellent computer skills with experience in QuickBooks
• Ability to work Monday to Friday 8:30am-5:00pm
• Contributes to team effort by completing necessary tasks, may be asked to assist in other areas
• 5+ year administrative experience preferred
• Able to use and operate a computer with basic Microsoft office required
• Understand accounting principles
• Extensive knowledge of Excel (to combine, sort, and summarize large amounts of data).

Keywords: admin assistant, scheduling, communication skills, administrative support, calendaring, MS Office, detail oriented, customer service, clerical skills, data entry, receptionist, invoice, office administration, HR, marketing, accounting, bookkeeping, accountant, assistant, executive assistant