Project & Administrative Coordinator

Job Description

Job Description

JOB DESCRIPTION
Position: Project and Administrative Coordinator
Reports To: Head of Facilities Operations & Corporate Services
Work Location: New York, NY or Stamford, CT (This person can be based out of the NYC office located at 55 Hudson Yards, or out of the Stamford, CT office located at 72 Cummings Point RD)

An individual based out of the NYC office should be willing to travel to the CT office 2 days a week.

FLSA Status: Non-Exempt

Position Overview:
TMC is seeking a proactive, detail-oriented Project and Administrative Coordinator with 1-3 years of experience.
This role will support the Head of Facilities Operations & Corporate Services and the AGM of US Regionals, and
combines high-level administrative support with project coordination responsibilities, ensuring the smooth execution
of strategic initiatives, events, and day-to-day operations across global offices.
Key Responsibilities include (but are not limited to):
Project Coordination:
o Prepare meeting agendas, capture notes, drive project timelines, manage detailed plans, and
maintain action item trackers.
o Liaise with stakeholders and cross-functional partners. 

o Support department AI program through administrative project support, developing executive-
facing decks, communications, and deliverables.

Event/Meeting Support:
o Assist in large, firmwide event and project coordination to ensure seamless, high-quality end-user
experiences, including onsite setup, event curation, communications, and day-of execution.
o Track critical event assets such as meeting notes, invoices, contracts, scheduling, budget, event
procedures, insurance requests, transportation, security and vendor management, while driving
accountability and ensuring deadlines are met.

Executive Communications:
o Create polished, brand-aligned presentations, one-pagers, and communications.
o Translate complex updates into clear, compelling visual communications.

Regional Facilities Support:
o Support the AGM of Facilities in our regional office locations with operational efficiency efforts.

Strategic Initiatives & Compliance:
o Maintain training trackers and ensure staffing compliance with required learning.
o Collaborate with global office leads to standardize best practices and ensure alignment. Update
organizational charts.
o Assist with global facilities operating guidelines, workplace health and safety, and business
continuity.
o Support the Head of Facilities Operations & Corporate Services on confidential HR workstreams
and department initiatives.

Employee Intranet Administrator Responsibilities:
o Act as the department's employee intranet administrator, managing content updates, branding and
ensuring accurate, up-to-date information on the intranet, under the supervision of AGM.

Administrative Support:
o Manage complex calendars, coordinate travel, and track/manage expenses.
o Serve as a gatekeeper, prioritize incoming requests, and handle confidential information.

Qualifications:
Bachelor's degree

1-3 years of experience in administrative or project coordination roles
Proven ability to manage calendars, travel, and expenses
Experience supporting onsite events and meetings
Familiarity with AI tools at a foundational level and willingness to learn new technologies to support
administrative, project coordination, and communication tasks
Strong organizational and communication skills with attention to detail
Proficiency in Microsoft Office Suite and project management tools
Professionalism and discretion in handling sensitive and confidential information

***Transition Management is an equal opportunity employer. Qualified candidates are considered for employment
without regard to race, religion, gender, gender identity, sexual orientation, national origin, age, military or veteran
status, disability, or any other characteristic protected by applicable law.***

Hourly rate

$38—$42 USD