Payroll Administrator

Payroll Administrator

Teledyne Technologies Incorporated provides enabling technologies for industrial growth markets that require advanced technology and high reliability. These markets include aerospace and defense, factory automation, air and water quality environmental monitoring, electronics design and development, oceanographic research, deepwater oil and gas exploration and production, medical imaging and pharmaceutical research.

Teledyne Marine is a group of leading-edge undersea technology companies that have been assembled by Teledyne Technologies Incorporated. Through acquisitions and collaboration, over the past 10 years Teledyne Marine has evolved into an industry powerhouse, bringing the best of the best together under a single umbrella. With technologies divided into five core segments; Imaging, Instruments, Interconnect, Seismic and Vehicles, Teledyne Marine sales staff can address not only brand level solutions, but turn-key, customized systems that leverage our full range of technology. Our goal is to provide one-stop purchasing capability, world-wide customer support, and the technical expertise to solve our customer's toughest challenges. A Sea of Solutions…..One Supplier.

Position Overview:

The Payroll Administrator is responsible for supporting timekeeping administration, labor accounting, payroll reconciliations, intercompany billings, workforce reporting, and related financial activities across multiple operating locations. This position serves as a key liaison between Operations, Finance, Human Resources, and Payroll to ensure labor data is accurate, costs are properly allocated, and management receives timely workforce reporting. The Payroll Administrator will also develop proficiency in payroll processing and serve as a backup to the Payroll Manager as needed.

Essential Duties and Responsibilities:

Timekeeping Administration

• Administer and maintain employee timekeeping records for two large operating sites.
• Partner with supervisors and managers to resolve timekeeping discrepancies.
• Enter and maintain Field Service employee timecards and labor transactions.

Payroll Support

• Support payroll-related activities by validating timekeeping data and assisting with payroll audits and reconciliations.
• Cross-train in payroll processes and procedures to provide backup support to the Payroll Manager when required to support in succession planning.
• Respond to employee and management inquiries related to timekeeping and labor reporting.

Accounting and Reconciliations

• Prepare and post payroll-related journal entries to the General Ledger.
• Perform payroll and labor account reconciliations and investigate variances.
• Assist with month-end close activities related to payroll and labor expenses.
• Prepare and process intercompany labor billings.
• Reconcile intercompany labor transactions and resolve discrepancies with business units.

Intercompany Billings

• Prepare and process intercompany labor billings.
• Reconcile intercompany labor transactions and resolve discrepancies with business units.

Reporting and Analysis

• Calculate and maintain Full-Time Equivalent (FTE) reporting metrics.
• Generate recurring labor and workforce reports for department managers and leadership.
• Prepare ad hoc reports and analyses related to labor costs, staffing, productivity, and workforce trends.
• Support management decision-making through accurate reporting and analysis.

Compliance and Process Improvement

• Maintain confidentiality of employee and payroll information.
• Support internal and external audit requests.
• Assist in documenting and improving payroll, timekeeping, and reporting processes.
• Ensure compliance with company policies and applicable regulations.

Education and Experience:

• Associate's degree in Accounting, Finance, Business Administration, Human Resources, or a related field preferred.
• Two or more years of payroll, accounting, timekeeping, or related administrative experience preferred
• Familiarity with ERP systems (IFS Cloud or similar) is a plus

Job Knowledge, Skills and Abilities:

• Strong attention to detail and commitment to accuracy.
• Proficient in Microsoft Excel, including pivot tables, lookups, and data analysis.
• Strong analytical and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines.
• Excellent organizational and communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Strong customer service mindset and ability to work collaboratively across departments.