Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support day-to-day invoice and payment activities for a Long-term Contract position based in Detroit, Michigan. This role is ideal for someone who is highly organized, detail-oriented, and comfortable working across departments to keep financial transactions accurate and on schedule. The selected candidate will help maintain efficient accounts payable operations by reviewing invoices, resolving discrepancies, and supporting compliance with internal and tax-related requirements.

Responsibilities:
• Review incoming vendor invoices to confirm accuracy, completeness, and proper authorization before processing.
• Reconcile invoices against purchase orders and receiving records to ensure three-way match accuracy and identify exceptions.
• Investigate payment or documentation discrepancies and coordinate with internal stakeholders to resolve issues quickly.
• Partner with procurement, supply chain, and operations teams to obtain approvals, clarify invoice details, and maintain processing flow.
• Support updates to purchase orders when vendor changes or internal requests require amendments, and keep related records aligned.
• Track and document purchase order revisions to help ensure invoice payments remain consistent with approved amounts and budgets.
• Assess invoices and payments for applicable tax treatment, including sales tax considerations, and escalate questions as needed.
• Work with the tax team to support proper recording and periodic remittance processes in accordance with compliance requirements.
• Assist with accounts payable activities such as invoice coding, ACH processing, and check run preparation as needed.• Prior experience in accounts payable with hands-on responsibility for invoice review and payment processing.
• Working knowledge of account coding, invoice coding, and standard accounts payable controls.
• Experience performing three-way matching across invoices, purchase orders, and receiving documentation.
• Familiarity with ACH payments, check runs, and general disbursement procedures.
• Strong attention to detail with the ability to identify errors, missing approvals, and data inconsistencies.
• Comfortable collaborating with cross-functional teams to resolve invoice and purchase order issues.
• Basic understanding of tax-related invoice review, including sales tax considerations, is preferred.