Accounts Payable Specialist

Full-time

Description

COMPANY OVERVIEW

A recognized industry leader trusted by the United States government for over 75 years. With an impeccable reputation and dedication to delivering quality, WTC is a single integrated solutions provider, bringing equipment, parts, and service together to provide comprehensive solutions to all industries and government institutions and service trades.

POSITION SUMMARY

We are seeking a detail-oriented and organized Accounts Payable Specialist to join our finance team. In this role, you will be responsible for processing invoices, managing vendor relationships, ensuring timely payments, and maintaining accurate financial records.

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement
In order to perform this job successfully, an individual must be able to perform the essential duties outlined below. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform these essential functions.

• Process and review vendor invoices for payment, ensuring accuracy and compliance with company policies including three-way matching of WTC purchase orders, vendor packlists, and vendor invoices.
• Review vendor statements and WTC receiving documentation to resolve discrepancies as required.
• Prepare and process weekly payment runs.
• Review, reconcile, and record corporate credit card transactions to monthly statements and resolve discrepancies.
• Review, record, and process employee out-of-pocket business expenses for recording in accounting system and processing payment.
• Maintain vendor files and ensure proper documentation for payments.
• Collaborate with internal teams and vendors to resolve billing issues and discrepancies.
• Assist with month-end closing activities, including accruals and account reconciliations.
• Prepare reports as needed for management and audits.
• Ensure compliance with all company policies and applicable regulations.

Requirements

COMPETENCIES

• Strong attention to detail and accuracy.
• Ability to multi-task in a fast-paced environment.
• Ability to work independently as well as cross-functionally.
• Ability to maintain confidential information.
• Exceptional organization and time management skills with proven ability to meet deadlines.
• Must be able to identify and resolve problems in a timely manner.
• Strong attention to detail and accuracy.
• Effective oral and written communication skills

EDUCATION AND EXPERIENCE

• Associate’s degree in Accounting, Finance, or related field (Bachelor’s degree preferred).
• 3+ years of experience in accounts payable.
• Strong knowledge of accounting principles and accounts payable processes.

COMPUTER SKILLS 

• Experience with accounting software (SAGE 300 a bonus).
• Proficiency in Microsoft Excel (VLOOKUP, pivot tables, etc.).

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, sit and walk for the entirety of their shift; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. Specific vision abilities required by this job include close vision, distance vision, color vision and the ability to adjust focus. Also requires the ability to lift up to 10 pounds.

WORK ENVIRONMENT

This job operates in an office environment. This role routinely uses standard office equipment.

EQUAL OPPORTUNITY EMPLOYER

Wright Tool Company provides equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected category.

The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.