Administrative Assistant

Administrative Assistant

GrowthAssistant connects top marketing and operations talent with fast-growing companies that depend on great execution to scale. We're a permanently remote team that runs on integrity, proactive candor, and a bias toward action — and we prioritize the human experience in everything we do. We hire for skill and for heart, and we invest in our people for the long haul.

We're hiring an Administrative Assistant for a fast-paced recruiting and executive search firm — supporting operations, recruiting workflows, and internal teams. This role is ideal for someone who thrives in a fast-paced environment, communicates clearly, takes initiative, and is eager to learn and grow, working closely with the Chief of Staff, Ops Lead, and ops team to manage inboxes, ATS tools, candidate data, and the operational tasks that keep the business running smoothly.

What Your Day-to-Day Will Look Like

• Recruiting & ATS Support: Upload and manage jobs in Gem, add ATS information from daily client meetings, add screen dates based on scheduling emails, and keep candidate statuses accurate with bulk updates.
• Candidate Data Audits: Audit interested candidates to make sure they are added to the correct jobs, add candidates to client ATS systems as requested, and keep scorecards up to date.
• Outreach Follow-Up: Review contacts from prior cold outreach and label those who have recently responded or engaged.
• Inbox Management: Process and manage the Gem and team inboxes, including scheduling and job updates.
• Ops Triage: Review and triage the Ops inbox, prioritizing and routing requests appropriately.
• Tasks & Alerts: Check tasks in HubSpot and create Google Alerts for companies as needed.
• Cross-Team Support: Support the Chief of Staff and Ops Lead with ad-hoc projects, assist with the administrative steps of client onboarding and offboarding, and handle additional admin tasks to support team efficiency.

What You Bring

• Organization: Highly organized with strong attention to detail.
• Initiative: A proactive self-starter who identifies needs and takes action without constant direction.
• Communication: Strong written and verbal communication skills.
• Adaptability: Experience in a fast-paced environment, comfort managing multiple inboxes, tools, and workflows at once, and eagerness to learn new systems, tools, and processes.

Bonus Points if:

• You have experience with ATS platforms (Gem, HubSpot, or similar).

What We Offer

At GrowthAssistant, you aren't just joining a company; you're joining a movement to redefine how the world's best brands scale. We believe that the right talent, placed in the right role, changes everything — and that starts with how we take care of you.

We support your life inside and outside of work with a comprehensive benefits package:

• Fully Remote: 100% Remote work environment, never fight traffic again
• Health Coverage: HMO (depending on location) after 90 days of service
• Time to Recharge: 7 Paid Holidays and up to 6 PTO days per year
• Family First: Parental leave after 1 year of service

We offer additional incentives for go-getters and proven performers!

• Anniversary bonus ($100 at 1 year; $200 at 2 years)
• Earn a $300 referral bonus for each candidate you refer who is successfully hired, and $500 when you help us identify and close a new opportunity with your client

Your Application Roadmap

You've applied, now let's get to work. Here's the play-by-play:

• Step 1 Resume Screening: Our hiring team reviews your experience to see how your unique skills align with our high-growth roles.
• Step 2 Recruiter Interview: If we believe we have a great client match, we'll reach out to schedule a human-to-human chat to discuss your career goals, experience, and what makes you tick.
• Step 3 Online Assessment: This is your chance to shine! You'll complete a role-specific test, a personality assessment, and your official GA Profile Form so we can represent you.
• Step 4 Match Interview: You'll meet with one of our Senior Leaders for a deep-dive validation to ensure we're matching you with the right opportunity. This is your moment to bring your A-game and really shine — it's the final step for many of our roles!

Depending on the client, there are sometimes 2 additional steps:

• Step 5 15-min Prep Call: We've got your back. Before the final round, your Recruiter will hop on a quick call to coach you, share insider tips, and ensure you're 100% ready.
• Step 6 Client Interview: You'll meet the client to discuss how you'll help them scale and succeed. Bring your metrics and be on your A-game — this is your last chance to make a great first impression!

Join our 100% remote global team today, and grow with GrowthAssistant!

GrowthAssistant is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on qualifications, merit, and business need.