Medical Records Assistant

Job Summary

A legal services organization in Maitland, FL is seeking a detail-oriented Medical Records Assistant for a direct hire opportunity. This role is ideal for someone with medical records experience from a law firm, doctor’s office, hospital, or similar professional setting who is comfortable working with technology, digital files, deadlines, and confidential information.

The Medical Records Assistant will support the organization and management of medical documentation, help scan and upload records, and assist with intake and phone coverage as needed. This is a great opportunity to join a professional legal environment with a consistent weekday schedule, supportive team structure, and work that directly supports case preparation and client service.

Key Responsibilities

- Scan and process medical records using AI-supported tools and digital record systems.
- Upload, organize, and maintain files within Filevine accurately and efficiently.
- Review records and documentation for completeness, accuracy, and proper date tracking.
- Support intake functions and assist with phone coverage as needed.
- Help monitor time-sensitive information related to statute of limitations, deadlines, and case timelines.
- Maintain confidentiality and professionalism when handling medical and legal records.

Compensation and Benefits

- Pay rate: $19.00 to $19.50 per hour.
- Schedule: Monday through Friday, 8:30 AM to 5:00 PM.
- Work arrangement: On-site in Maitland, FL 32751.
- Job type: Direct hire.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Scan and process medical records through AI-supported systems.
- Upload and organize case files in Filevine.
- Track dates, time frames, and documentation related to legal case deadlines.
- Support intake and phone responsibilities as needed.

- 1 to 2 years of relevant experience preferred.
- Medical records experience in a law firm, doctor’s office, hospital, or similar setting.
- Strong technology skills and comfort working with digital records systems.
- Understanding of statute of limitations, time frames, and date-sensitive documentation.
- Ability to multitask while maintaining accuracy and attention to detail.
- Strong organizational skills and ability to handle confidential information professionally.
- Clear communication skills and willingness to assist with phones and intake support.

Preferred Qualifications

- Prior experience using Filevine or another legal case management system.
- Experience supporting personal injury, medical records, or legal intake teams.
- Familiarity with AI-assisted scanning, document indexing, or digital records workflows.