Portfolio Administrator

Job Description

Job Description

We’re partnering with a growing investment management firm in Portland, Maine that is looking to add an experienced Portfolio Administrator to its team.

This is a full-time, in-office opportunity for someone who enjoys working directly with clients while partnering closely with Portfolio Managers, Relationship Managers, and Client Services professionals.

What you’ll be doing:

• Manage day-to-day administrative needs for high-net-worth and institutional client accounts

• Support account openings, closings, transfers, gifting, tax information, RMDs, and trust distributions

• Work directly with custodians and clients to ensure accounts are opened and maintained accurately

• Assist with trading-related requests involving equities, bonds, benchmarking, and complex account maintenance

• Support daily reconciliations, fund accounting, reporting, and account queries

• Assist with compliance-related responsibilities and process improvements

• Serve as a key point of contact to ensure clients receive exceptional service

What we’re looking for:

• 5+ years of financial services client service/operations experience

• Bachelor’s degree or equivalent relevant experience

• Strong attention to detail and organizational skills

• Ability to work independently while contributing to a collaborative team

• Experience with investment account administration and client servicing

• Trust, estate, banking, or investment-related certifications are a plus