Office Administrator (Printing & Distribution)

Position Summary The Office Administrator is responsible for all on‑site print production and shipping operations at the location. This is a solo operator role involving the secure printing, packaging, and distribution of payroll checks and related documents in a controlled production environment. This position supports mission‑critical payroll operations by ensuring accuracy, timeliness, compliance, and confidentiality of sensitive materials. The role also provides shipping coordination and basic administrative support, including logistics tracking, supply management, and email communications. Success in this role requires strong attention to detail, the ability to work independently, and comfort operating production equipment while following strict security procedures. This is an on‑site position in Ontario, California. Essential Duties and Responsibilities Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Payroll Printing & Distribution Print live payroll checks and related reports Operate high‑volume production printers and pressure‑sealing equipment Perform quality checks for alignment, accuracy, and sequencing Prepare sealed checks for shipment Identify and elevate discrepancies before distribution Shipping & Logistics Package payroll materials according to internal procedures Create shipments using UPS and FedEx systems Coordinate daily carrier pickups and track deliveries Receive and log incoming supplies (check stock, toner, paper) Administrative Support Answer, route, and respond to client inquiries via phone or email Monitor shared and individual Outlook inboxes for time‑sensitive requests Respond to or route emails appropriately Maintain organized records of shipments and correspondence Assist with projects and other duties as assigned Security & Compliance Maintain strict chain‑of‑custody for checks, MICR toner, and payroll reports Ensure secure storage and handling of confidential materials Follow all SOPs, audit requirements, and compliance protocols Report equipment or environmental issues immediately Equipment & Work Environment Perform daily startup and shutdown of production equipment Clear jams and perform basic troubleshooting Coordinate vendor service calls as needed Maintain a clean, organized, and secure production space Business Continuity Cross‑train with backup personnel Assist with off‑cycle or emergency payroll packaging as needed Required Qualifications High School Diploma or Equivalent 2+ years of experience in production printing, or mailroom/logistics operations 2+ years of customer service experience Ability to be on‑site in Ontario, California office Full‑time 8am‑5pm PT schedule Strong attention to detail and accuracy Proficiency in Microsoft Outlook, Word, and Excel Experience using UPS and FedEx shipping systems Ability to lift up to 40 lbs Strong time‑management and organizational skills Ability to work independently and meet deadlines Professional handling of confidential information Preferred Qualifications Associate's Degree in business or administration Experience in payroll environments Familiarity with payroll platforms (e.g., PrismHR) Experience operating pressure sealers or production print equipment Experience in regulated or compliance‑driven environments Benefits Competitive salary and benefits package. Work Environment Secure office and production setting Exposure to production equipment noise Standing, lifting, and movement throughout the shift Time‑sensitive deadlines tied to payroll processing #J-18808-Ljbffr