Document Control Administrator (Level V) - Public Agency Experience

Document Control Administrator (Level V) - Public Agency Experience We are seeking an experienced Document Control Administrator with a proven track record in complex, multi-phase, multi-million-dollar design and construction projects. About Lenax Construction Services, Inc. Since 1993, Lenax Construction Services, Inc. ( LENAX ) has delivered construction services and project controls across a broad spectrum of markets, including airports, transportation, industrial, correctional, universities, and marine. LENAX is a goal-oriented, customer-driven independent consulting business that provides expertise in pricing, economic trends, and the latest construction and design industry methods. Key Identifiers for the Position 15+ years of experience in document processing and data management. Preferred experience with public agency CIP Programs and large-scale, multi-billion-dollar public-sector construction projects. Proficiency with Microsoft Office Suite, Adobe Acrobat, and large-scale document control software such as PMWeb, Prolog, or Documentum. Experience with document control hardware and software, including scanners and OCR systems. Essential Job Duties Control, scanning, indexing, linking, hardcopy filing, and distribution of documents in the PMIS system, including internal and external correspondence, technical submittals, project reports, RFIs, and contract plans and specifications. Prepare transmittals, distribute documents using the PMIS system, and retrieve documents through PMIS software. Maintain electronic and hard copy files with the centralized filing system. Lead Document Control Technician on projects or elements, as needed. Train new staff on document control procedures. Assist Project Manager, Construction Manager, and Project Team with document-related matters and control. Process project documents and maintain document control files in accordance with procedures. Establish and maintain files; receive, index, and scan documents into the PMIS software. Create binders, labels, and organize contract documents. Job Qualifications Education/Training Two-year technical degree strongly preferred. Construction Management coursework is a plus. Registrations/Certifications Certifications for document control professionals highly desirable. Professional Experience and Other Qualifications 15+ years of experience with document processing and data management, preferably in a public agency or owner/client environment. Experience managing document control for large-scale, billion-dollar construction or public-sector projects. Strong self-starter attitude with proactive, results-oriented focus. Proven accuracy, reliability, and completeness. Effective oral and written communication skills. Detail-oriented, highly organized, and able to produce accurate results under tight deadlines. “Can-do” attitude; able to produce consistently accurate results at a fast pace. Occasional lifting of boxes/packages up to 40 pounds. Hardware/Software Knowledge & Proficiency Mastery of Microsoft Office Suite and Adobe Acrobat Professional. Demonstrated experience with large-scale construction management software (PMWeb, Prolog, Procore, Documentum). Experience with scanners and optical character recognition systems. Additional Information May assume additional duties as required. May be required to work beyond regular hours or on various shifts as needed. This is not a remote position; in-office presence is required. Benefits Three (3) weeks (120 hours) Paid Time Off (PTO). Medical plans with options such as HMO, PPO, HSA/EPO, plus Dental, Vision, and Chiropractic/Acupuncture benefits. 401(k) Retirement Savings Plan with employer matching. Educational Assistance. Professional Development. Rewards & Recognition. Employee Assistance Program for Work/Life Balance. Discounts to theme parks, products, and services. Lenax Construction Services is a Drug-free Workplace and an Equal Opportunity Employer. Equal Opportunity Employer, including disabled and veterans. #J-18808-Ljbffr Lenax Construction Services