Part-time Administrative Assistant

Company Overview Tokio Marine has been conducting business in the U.S. market for over a century and we are licensed in all states, Puerto Rico and the District of Columbia, and write all major lines of Commercial Property and Casualty Insurance. We provide unique insurance and risk management tools from our experienced staff of account executives, underwriters and loss prevention engineers and fair and timely claim settlement from a skilled team of claim professionals. We work with major brokers and leading independent insurance agents throughout the United States to serve the world’s largest and most distinguished organizations. Job Summary Support the Tokio Marine Asset Management (USA) (TMAM USA) team with general office affairs, accounting support and assistance, and other office administrative tasks as required. Essential Job Functions General Affairs Interact with guests, callers and clients. Make arrangements for visitors. Interact with vendors for efficient and prompt operations. Coordinate functionality and effectiveness of the workspace. Take care of incoming/outgoing mail, parcels and packages. Accounting Assist the COO and the administrative manager of TMAM USA with the accounting function, including: Account payables; check invoices and process payments. Make accounting entries. Prepare accounting information including monthly bank reconciliation sheets, quarterly trial balances, packages of subledgers and schedules. Provide accounting data to external financial statement auditors and tax consultants. Provide financial data to Tokio Marine Asset Management Co., Ltd. (TMAM Tokyo). Other administrative activities: Assist the COO/CCO and the administrative manager with daily/regular/ad-hoc operations in compliance and other administrative functions. Qualifications Mandatory Bilingual in both Japanese and English. Proficiencies in Microsoft applications including MS-Excel and MS-Word. Basic knowledge of business letter writing. Must be able to work onsite in the office three days per week. Preferred Familiarities with accounting applications including QuickBooks very preferable. Familiarities with business practices both in the US and Japan very preferable. College degree or equivalent. Familiarity with Microsoft Office suite of programs. Hourly rate: $25.00 to $35.00. The ultimate salary offered will be based on factors such as applicant experience and geographic location. Our company offers a competitive benefits package and bonus eligibility on top of base. TMA believes the perfect candidate is more than just a resume. If you don’t meet every single requirement, but are still interested in the job, we encourage you to apply. Benefits We offer a comprehensive benefit package, which includes a generous 401K match. Our history of outstanding results and growth allows us to focus on continued growth, new products, people development and internal career opportunities. EEO Statement Tokio Marine Management is an Equal Opportunity Employer. In order to remain competitive we must attract, develop, motivate, and retain the most qualified employees regardless of age, color, race, religion, gender, disability, national or ethnic origin, family circumstances, life experiences, marital status, military status, or sexual orientation. #J-18808-Ljbffr