Receptionist/Facilities Lead

Our client is seeking a Receptionist/Facilities Lead to join their team in NYC. The Reception/Facilities Lead is the primary receptionist for the main office, responsible for welcoming visitors, fielding inquiries, and answering and directing phone calls. The role supports facilities operations, including mail and package handling, supply management, conference room scheduling, and upkeep of common areas, working in coordination with the Facilities Assistant. The Lead also plays a key role in planning and setting up internal office events, ensuring that logistics and space needs at the main office are managed smoothly. Pay rate: $25 - $22 Temp only for the month of May while person in the role is out. Responsibilities Manage incoming phone calls, forwarding them as appropriate and providing basic information when needed. Welcome and direct visitors, notifying the appropriate employee contact of arrivals. Receive, sort, and distribute mail, packages, and deliveries; process outgoing mail and make post office runs as required. Maintain office security by following established procedures and entering visitor information into the building security list. In collaboration with the Facilities Assistant, track and replenish office supplies, snacks, and other inventory. Monitor common areas (breakroom, supply/mail room, etc.) and coordinate upkeep with the Facilities Assistant. Respond to employee service requests related to reception or facilities needs, escalating as necessary. Coordinate with building management regarding service requests and ensure timely follow-up. Reserve and maintain conference room schedules. Provide clerical support including filing, photocopying, scanning, and postage. Serve as backup to the Facilities Assistant on processing donations for the Development department (including organizing incoming checks). Assist the Senior HR Generalist with planning and setup of staff mixers, trainings, and other internal events. Additional responsibilities as required. Required Qualifications Solid verbal and written communication skills Professional, approachable, and customer-service oriented Ability to prioritize, multitask, and adapt in a fast-paced environment Attention to detail and accuracy in handling mail and donations Strong organizational skills Dependability and follow-through on tasks and requests Collaborative mindset High school diploma or equivalent (required) Previous experience in reception, office administration, or facilities support (preferred) Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams) Comfort managing email inboxes and scheduling systems Benefits Medical, dental, and 401(k) benefits for hourly employees Direct deposit and commuter benefits If you meet the required qualifications and are interested in this role, please apply today. #J-18808-Ljbffr Solomon Page