Executive Administrative Assistant

Executive Administrative Assistant

Location: Kingsburg, CA

Pay: $25.00/hour

Schedule: Full-Time, On-Site We are seeking an experienced Executive Administrative Assistant to join a well-established organization in Kingsburg. This position provides high-level administrative and office support and works closely with executive leadership, including assisting with meetings, reports, correspondence, presentations, and confidential business matters. The ideal candidate will have at least 5 years of experience in a high-level administrative, executive support, or professional office support role.

We are looking for someone who is polished, highly organized, detail-oriented, dependable, and comfortable supporting executives in a fast-paced professional environment. Key Responsibilities

• Provide high-level administrative and office support to executive leadership and department management.
• Coordinate executive calendars, meetings, communications, records, and special projects.
• Assist with preparation and coordination of executive, Board of Directors, and committee meetings.
• Prepare agendas, meeting materials, presentations, reports, correspondence, and supporting documents.
• Attend meetings as needed and prepare accurate, professional meeting notes and minutes.
• Compile and organize information for Board packets, reports, and executive presentations.
• Create and maintain spreadsheets, reports, tracking documents, and other data using Microsoft Excel.
• Prepare professional correspondence and documents using Microsoft Word.
• Develop and edit professional presentations using Microsoft PowerPoint.
• Maintain confidential and sensitive executive, employee, client, and company information.
• Assist with departmental projects, reporting, document management, and general office operations.
• Provide additional executive and administrative support as needed.

Qualifications

• Minimum 5 years of experience in a high-level administrative, executive administrative, or professional office support role required.
• Previous experience supporting executives, senior management, or a professional leadership team strongly preferred.
• Strong proficiency in Microsoft Excel, Word, Outlook, and PowerPoint.
• Experience preparing professional meeting notes, minutes, reports, correspondence, and presentations.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Professional demeanor and ability to communicate confidently with executives, management, Board members, clients, and other stakeholders.
• Ability to prioritize multiple responsibilities and meet deadlines with minimal supervision.
• Excellent judgment and discretion when handling confidential information.

Compensation $25.00 per hour.

This is an excellent opportunity for an experienced administrative professional looking to take on a high-level support role within an established organization.