Executive Assistant

About Suffolk Suffolk is a national enterprise that builds, innovates, and invests. We provide value across the entire project lifecycle through our core construction management services and complementary business lines in real estate investment, design, self-perform construction, and technology start-up investment (Suffolk Technologies). By integrating data, artificial intelligence, and advanced technology through our Seamless Platform, we connect design, construction, and operations to deliver smarter, more predictable results and redefine how America builds. Benefits At Suffolk, we believe that our total rewards program should offer you and your family the support you need when it matters most. That’s why we have created a program that provides employees with access to a wide variety of options that can be personalized to support you and your loved ones physically, emotionally, and financially. Benefits include competitive salaries, auto allowances and gas cards for certain roles, access to market leading medical and emotional and mental health benefits, dental, vision insurance plans, virtual care options for physical therapy and primary care, generous paid time off, 401k plan with employer match and access to expert financial resources, company paid and voluntary life insurance, tax deferred savings accounts, 10 backup daycare days each year, short- and long-term disability, commuter benefits and more. The Role We’re seeking an Executive Assistant based out of Las Vega office. The EA must be highly resourceful and enjoy working within an entrepreneurial, fast‑paced environment that is mission and results driven and team oriented. The ideal individual will have the ability to exercise good judgement and self‑motivate in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to prioritize and balance multiple projects and tasks. The EA must be able to work under pressure, at times, to handle a variety of regional and corporate activities and confidential matters with discretion. Responsibilities Perform a variety of administrative duties, such as typing reports and memos, maintaining computer database, files and performing advanced administrative tasks for Executive Assist in the coordination, supervision and completion of special projects Perform duties of a highly confidential nature Schedule Executive travel arrangements Maintain Executive calendar; coordinate appointments, events and meetings Maintain Executive email Compose correspondence, reports, forms, and other documents independently Develop and maintain computerized spreadsheets and databases to enter information and generate reports Communicate effectively with others individually as well as in small and large groups Organize and plan work to meet deadlines Establish and maintain working relationships with Executives, Department Heads and Project Management, staff in other departments, and subcontractors & clients Identify problems and implement or recommend solutions Organize, prioritize, and coordinate assignments Identify and analyze critical issues and recommend solutions to problems Interpret and apply policies and procedures within limits of authority Qualifications Bachelor’s degree and 4 years related experience or 6 to 10 years related experience Knowledge of principles and practices of business and managing personnel Basic research methods and techniques Computer applications used in general office settings, including word processing, spreadsheet, database management, email and internet search engines Basic Math and standard English grammar and usage Good written communications Construction experience helpful, but not necessary and/or required departmental experience necessary Technology experience helpful, but not necessary Candidate must possess Suffolk’s Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring Must be able to work independently with minimum supervision, use independent judgment and leadership techniques Must be tactful and use discretion Able to work effectively as part of a team and productively maintain confidentiality of information Working Conditions While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand, and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stand; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. EEO Statement Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk. Compensation Information The expected salary range for this position (Executive Assistant) in US-NV-Las Vegas is between $76,000 and $103,000 USD. This represents the typical salary range for this position and is just one component of Suffolk’s total compensation package. Actual salaries may be based on several factors including, but not limited to, skill set, experience, education and other qualifications. Suffolk offers a comprehensive benefits package as part of its overall compensation strategy. Salary ranges may differ by geography and are reviewed regularly to reflect market trends. #J-18808-Ljbffr