Project Accounting Manager

Job Description

Job Description

Overview:

A mid-sized, family-owned, project-based engineering firm, is hiring a Project Accounting Manager to lead billing, invoicing, and reconciliation for the accounting function. The company provides accounting support across diverse projects nationwide, partnering with national-level clients and architectural and engineering firms, and prides itself on quality, efficiency, and clear communication.

This is a hands-on leadership role for someone who wants to own a high-volume, milestone-based billing process from end to end - managing a small team, keeping cash flow moving, and building the SOPs that let the accounting function scale.

The Role:

The Project Accounting Manager owns phase- and milestone-based billing across roughly 1,000 active projects a year (up to 6,000 invoices annually), leading a team of 2 accountants who handle billing and collections. Success in this role looks like a clean, on-time invoicing cycle, tight reconciliation, proactive error-catching, and a team that runs with minimal hand-holding.

The role reports directly to the CEO, with regular day-to-day communication touching the CFO on reporting and reconciliation matters. It's a strong fit for a self-starter who is comfortable owning process independently and staying sharp under deadline pressure.

Responsibilities

• Manage phase- and milestone-based billing across a high volume of active projects, identifying and correcting billing errors and adjustments proactively

• Oversee the twice-monthly invoicing cycle, reconciliation, and collections

• Supervise and mentor a team of 2 accountants covering billing and collections functions

• Manage cash flow reconciliation amid project-driven revenue volatility

• Handle payment processing, vendor payments, and check deposits

• Support payroll accounting and light HR administration (onboarding/offboarding paperwork, ADP system — no HR generalist work)

• Prepare monthly managerial reporting (no financial analysis required)

• Contribute to the development of SOPs for the accounting function

Requirements

• 5+ years of accounting experience, ideally in project-based billing (AEC, professional services, or similar)

• Experience managing or mentoring accounting staff

• High attention to detail; comfortable with high transaction volume and pressure

• Experience with ADP and accounting software (Sage, QuickBooks, or similar)

• Independent, low-ego, “diehard accountant” mentality — process-oriented and dependable

• Bachelor's degree in Accounting or Finance required

Nice to Have

• Master's-level degree in Accounting or Finance

• Additional accounting certifications

• HR experience

Salary

• Competitive based on experience

Location

In-office role based in Omaha, NE or Miami, FL, with some flexibility. Relocation assistance available. Standard 40–45 hours/week, with occasional overtime during peak billing cycles.

Benefits

• Medical, dental, and vision insurance

• 401(k) with company match

• PTO and paid holidays

• HSA account

• Life and disability insurance

• Education assistance