Accounting Manager

The Accounting & Administrative Coordinator is responsible for supporting the day-to-day financial and administrative operations of the company. This position plays a critical role in accounting, payroll, human resources administration, compliance, customer service, and office operations to help ensure the organization runs efficiently and remains compliant with company and regulatory requirements. Qualifications Bachelor's degree in Accounting preferred, or a minimum of three (3) years of accounting experience in the construction industry or a related field. Proficient in Microsoft Office, including Excel, Word, and Outlook. Experience with accounting software required (Foundation Construction Accounting Software added bonus). Strong organizational skills with the ability to manage multiple priorities and deadlines. High attention to detail and ability to maintain confidentiality. Excellent written and verbal communication skills. Professional and customer-focused demeanor. Essential Duties and Responsibilities Accounting & Payroll Process weekly payroll accurately and timely. Process accounts payable and accounts receivable transactions. Maintain accounting records and perform routine accounting functions. Process tax payments and filings, including payroll taxes, child support garnishments, unemployment, 401K plan contributions. Assist with month-end and year-end accounting procedures and reporting. Work closely with outside accountants and auditors as needed. Maintain vendor records, W-9s, insurance certificates and other required documentation. Human Resources & Benefits Administration Maintain employee files and assist with onboarding and new hire paperwork. Coordinate employee benefits enrollment and administration. Assist with sourcing, renewing, and processing company insurance policies and employee benefit programs. Maintain required HR and compliance documentation. Support employee communications regarding payroll, benefits, and company policies. Assist with 401 K plan sourcing and administration. Compliance & Safety Administration Assist with OSHA safety recordkeeping and required reporting. Maintain workers' compensation records and certificates of insurance. Track subcontractor compliance documentation, including W-9s, workers' compensation certificates, and insurance requirements. Assist with maintaining company compliance records and regulatory filings. Assist with administrative duties required for company insurance processes including workman’s compensation, vehicle, property etc. Customer Service & Communication Serve as the first point of contact for customers, vendors, and visitors. Answer and direct incoming phone calls in a professional and courteous manner. Greet customers, vendors, and visitors at the office and provide exceptional customer service. Communicate effectively with customers, vendors, subcontractors, and employees via phone, email, and in person. Assist with customer inquiries and direct requests to the appropriate department or team member. Maintain positive relationships with vendors and customers through timely and professional communication. Administrative & Office Management Order and maintain office supplies and administrative materials. Coordinate permits, licenses, and other administrative requirements as assigned. Provide administrative support to company leadership and operations staff. Assist with special projects and process improvements as needed. Maintain an organized and professional office environment. Requirements Must successfully pass a post-offer credit check. Must successfully pass a criminal background check. Must be eligible for employment verification through E-Verify. Ability to maintain confidentiality and exercise sound judgment when handling sensitive financial and employee information. Competitive pay based on experience and qualifications. Benefits package offered, including health insurance, 401k + match plan, paid time off, and other company benefits as applicable. This position is ideal for a detail-oriented professional who enjoys wearing multiple hats and contributing to the financial and operational success of a growing construction company. The successful candidate will possess strong accounting skills, excellent communication abilities, and a commitment to providing outstanding customer service while supporting all areas of the business. #J-18808-Ljbffr