Administrative Assistant & Mail Room Support

Administrative Assistant & Mail Room Support

The Montana Department of Transportation (MDT) is recruiting for an Administrative Assistant & Mail Room Support position. This position will support General Operations with administrative support functions. Work with managers in Fiscal Services, Information Services, People Operations, Civil Rights, and Audit Services. Responsible for the daily operations of a high-volume mail center servicing a large, four-floor building with approximately 800 employees. Ensures accurate, timely, and secure handling of all incoming, outgoing, and interoffice mail and packages. Responsible for hands-on mail processing, recordkeeping, customer service, and coordination with various carriers. This position reports to the General Operations Manager and does not supervise others.

Benefits of working for MDT and the State of Montana include:

• Culture of public service and a commitment to work/life balance
• Health, Dental, and Vision Insurance
• Access to Montana Health Centers, low-cost clinics for state employees and their families
• State Retirement plan and additional savings opportunities (deferred compensation)
• Employees in this position receive overtime compensation or compensatory time for all time in a pay status over 40 hours in a workweek
• Paid vacation, sick leave, and holidays
• Eligibility for Public Service Student Loan Forgiveness

Required Application Materials:

• A resume detailing your qualifications and work history.
• Your online application and all required materials must be submitted before midnight on the closing date. Ensure all materials submitted are selected as "Relevant."

Required Education and Experience:

• 1 year of experience in mail room support, office support or as an administrative assistant.

Knowledge, Skills, and Abilities:

• Strong attention to detail, accuracy, and organizational skills.
• Excellent customer service and communication skills.
• Frequent walking, bending, and lifting packages from 5 to 25 pounds.

Other Information:

• Driver's record will be verified. Successful applicants will be required to sign a release form which authorizes the Department to obtain the applicant's permanent driving records.
• Compliance with Mont. Admin. R. 2.6.201, "State Vehicle Use," and MDT Policy #6.03.001, "State Vehicle Use Policy" are conditions of employment.
• This position is being posted in accordance with the bargaining unit agreement. Non-bargaining unit employees or employees of another bargaining unit may apply. If the position is not filled with a bargaining unit applicant, the non-bargaining unit applicants may be considered. However, bargaining unit applicants will have preference.
• The Montana Department of Transportation is an equal opportunity employer. Women, racial and ethnic minorities, people with disabilities, and veterans and disabled veterans are encouraged to apply. People with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may call the Human Resources and Occupational Safety Division, at View phone number on click.appcast.io.