Administrative Associate V

Job Title

Administrative Associate V

Agency

Texas A&M University - San Antonio

Department

Educator Preparation Program

Proposed Minimum Salary

Commensurate

Job Location

San Antonio, Texas

Job Type

Staff

Job Description

This position is responsible for maintaining program records including day-to-day office duties including typing, filing, answering phones, scheduling meetings, providing customer service to students, faculty and staff. The administrative associate performs other activities as needed including preparing faculty travel leave request and vouchers, recruiting and retaining students; final checkout for Field Residency and Student Teaching placements; and compiling reports that may be required by university administration or external agencies primarily for Educator Preparation Program (EPP) and the College of Education & Human Development.Salary Range: $17.50–$18.10

Responsibilities:

• Maintains student and program records related to activities of the College of Education & Human Development; Educator Preparation Program (EPP) including field residency and student teacher applications and supporting files, budgets, schedule/coordinate appointments and meetings, flyers, travel requests and vouchers for EPP faculty.

• First point of contact responsible for the triage and flow of students, staff, and faculty.

• Prepares and processes monthly payroll, EPAs, and letters of appointment.

• Assists with the documentation and credentialing of new hires.

• Screens calls and takes messages.

• Handles correspondence and prepares reports.

• Provides excellent customer service to students as needed.

• Maintains office equipment and assists in acquiring supplies.

• Performs other duties as assigned.

Required ​ Education and Experience:

• High school diploma.

• Five years of related experience.

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Knowledge, Skills and Abilities:

• Knowledge of word processing, spreadsheet, and database applications.

• Ability to multitask and work cooperatively with others.

• Excellent written communication, analytical, interpersonal, and organizational skills.

• Ability to work in a high stress environment.

• Ability to work with sensitive information and maintain confidentiality.

• Ability to work independently once given a project.

Applicant Instructions:  

Please make sure to provide the following documents: 

• Cover Letter

• Resume / CV  

• Professional References

For detailed instructions on how to apply for any position on our website, please use the following link: 

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Summary of Employee Benefits:  

Texas A&M University-San Antonio values community engagement and encourages applicants who are committed to advancing the well-being and prosperity of our communities. 

Please ensure that all required documents are uploaded prior to submitting the application. Once the application is submitted , no changes or revisions can be made.  If you have issues with adding documents to your application, please contact HR at View phone number on click.appcast.io.  

In compliance with ADA, if accommodations are needed for the application process, please contact HR at View phone number on click.appcast.io. 

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.