Executive Assistant

Summary: Hours: 8:30am-5:00pm OT as needed (schedule is subject to change) Responsibilities: Heavy, complex calendaring, including scheduling on behalf of the broader commercial team (35 team members across locations) Frequent and complex travel coordination, expense management, and tracking key meetings, events, and deadlines Manage a constant flow of Outlook emails and meeting requests Provide active, in-the-moment support, keeping the executive on track, pulling him from meetings, and dialing him into upcoming calls Provide weekly recaps and reminders to help manage priorities Requirements: Ability to manage highly sensitive, confidential information with complete discretion Ability to manage a high volume of work, multi-tasking and prioritizing tasks and projects according to what is most time-sensitive Excellent written communication and research skills Extensive experience managing complex and fluid calendars Excellent organizational skills to support the productivity of the whole team (i.e. filing systems, trackers, contacts) Critical thinker; excellent judgment; proactive and able to anticipate Executive’s needs Team player capable of working with internal and external stakeholders in a way that reflects the company’s core values and principles (high integrity, apolitical, non-arrogant, commitment to excellence, treating others with respect) Preferred Skills: Eight plus years’ experience as an Executive Assistant; college degree Financial industry knowledge highly desirable Excellent writing, editing, and verbal communication skills Advanced computer skills using Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook; able to quickly and accurately produce/edit Excel spreadsheets and PowerPoint presentations Research savvy with extensive experience using online resources Excellent diplomatic skills; skilled at developing and maintaining personal, social, and business relationships representing the company in a professional manner Highly developed planning and organizational skills; able to anticipate change, adjust responses accordingly, and initiate steps to maximize resources toward a common objective Superior time management skills; critical thinker with strong attention to detail #J-18808-Ljbffr Creative Solutions Services, LLC