Executive Administrative Assistant - Office of the General Counsel (OGC)

Location Designation Hybrid - 3 days per week Job Summary Provide comprehensive administrative support to the SVP, Chief Insurance Counsel; the Subsidiary Corporate Governance team led by an Associate General Counsel; and other OGC attorneys and paralegals. Partner with administrative professionals to ensure seamless departmental coverage. The role requires strong organization, detail orientation, sound judgment, agility, and professional handling of sensitive information. What You’ll Do Executive and Legal Support Manage complex, frequently changing calendars for the SVP, Chief Insurance Counsel, prioritizing demands and proactively resolving scheduling conflicts. Coordinate heavy board meeting schedules and logistics with attorneys, senior leaders, business partners, internal resources, and external stakeholders. Prepare, edit, format, and distribute correspondence, presentations, reports, meeting materials, resolutions, and other documents. Track action items, deadlines, and follow‑ups to support timely completion of assignments. Arrange travel and prepare related expense reports for multiple people. Department Operations Provide administrative support to assigned attorneys and paralegals, partnering with administrative professionals for backup coverage and continuity across the department. Coordinate conference rooms, virtual meetings, catering, and related logistics. Maintain organized electronic and physical files. Assist with expenses, invoice administration, and departmental initiatives as assigned. Identify opportunities to improve workflows and administrative efficiency. What You’ll Bring Minimum of 5 years of administrative experience supporting senior leaders, legal professionals, or executives in a corporate, legal, or professional services environment. Exceptional organizational skills and attention to detail. Ability to manage multiple priorities, adapt to changing demands, and work effectively in a fast‑paced environment. Proficiency in Microsoft Office and departmental technology platforms. Strong interpersonal, verbal, and written communication skills. Proven discretion and confidentiality when handling sensitive information. Strong judgment, initiative, problem‑solving skills, and ability to anticipate needs and prioritize competing requests. Familiarity with AI‑enabled tools and emerging technologies that enhance productivity, efficiency, and collaboration. Experience with document management systems, such as SharePoint or iManage, and BoardVantage helpful. Bachelor’s degree preferred. Pay Transparency Salary Range: $73,500–$105,000 Overtime eligible: Nonexempt Discretionary bonus eligible: Yes Sales bonus eligible: No Salary determined based on experience, skills, qualifications, and job location. Employees may also be eligible for an incentive program. Benefits We provide a full package of benefits, including leave programs, adoption assistance, and student loan repayment programs. The benefits are continuously refined to meet employees’ needs inside and outside of work. Job Requisition ID 94293 #J-18808-Ljbffr New York Life