Office Manager

Position Overview

As the Office Manager, you will play a vital role in ensuring the efficient operation of the office while supporting leadership initiatives, program reviews, business reporting, and administrative functions that contribute to organizational success.

Key Responsibilities

• Manage complex calendars, coordinate schedules, and facilitate meetings across multiple functions and locations.

• Plan, coordinate, and host internal and external meetings, customer visits, and special events, including arranging conference rooms, logistics, catering, and meeting materials.

• Prepare, edit, and maintain professional presentations, reports, correspondence, and executive-level documentation.

• Support monthly program and business reviews by gathering status updates, compiling information, and preparing leadership presentations.

• Serve as a central point of contact for office operations and administrative activities.

• Manage office purchasing activities, supply inventories, and departmental orders, including tracking requests and processing purchases.

• Coordinate procurement of parts and other operational materials as needed.

• Support leadership teams located at multiple sites by managing schedules, communications, and administrative requests.

• Maintain accurate records, documentation, and reporting metrics while ensuring data integrity and confidentiality.

• Assist with expense reporting and administrative systems, including Concur and other business applications.

• Partner with reception and office staff to ensure a professional, welcoming, and productive workplace environment.

• Identify opportunities to improve administrative processes and office efficiency.

• Help maintain a clean, organized, and professional office environment that supports employee productivity and visitor experience.

• Collaborate effectively with cross-functional teams and act as a trusted administrative resource to leadership.

Required Qualifications

• Minimum of 2 years of recent experience supporting executives, directors, department heads, program managers, or senior leadership in an Office Manager, Executive Assistant, Administrative Manager, senior Administrative Assistant, or similar role.

• Experience coordinating executive schedules, meetings, travel arrangements, and business priorities in a professional office environment.

• Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

• Demonstrated experience creating executive presentations, reports, dashboards, and business correspondence.

• Exceptional organizational, multitasking, and time-management skills.

Preferred Qualifications

• Bachelor's degree preferred.

• Experience supporting senior leadership or executive teams.

• Experience with Concur for expense management and purchasing activities.

• Experience with Confluence or similar document management and collaboration platforms.

• Experience supporting program management, operations, engineering, or project management teams.

Work Schedule

This position is fully onsite.

• Monday through Friday schedule.

• Hours are 7:00 AM to 4:00 PM (preferred) or 8:00 AM to 5:00 PM.

• A 7:00 AM start is preferred to support business activities across multiple time zones, including the East Coast.

• Employees work a 9/80 schedule, meaning:

• Week 1: Nine-hour days Monday through Friday (45 hours).

• Week 2: Nine-hour days Monday through Thursday, with Friday off.

• Every other Friday is a scheduled day off.

Job Type & Location

This is a Permanent position based out of Aurora, IL.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Aurora,IL.

Application Deadline

This position is anticipated to close on Aug 11, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.