Legal Assistant - Immigration and Corporate Compliance

Job Description

Job Description

TITLE: Legal Assistant – Immigration & Corporate Compliance

LOCATION:   PARSIPPANY, NJ

POSTION:   FULL TIME

 

Company Overview

Who We Are. OGC Solutions® is a dynamic mid-sized law firm that specializes in providing its Outside General Counsel Solutions™ to mid-cap companies. Our job is to help our clients realize their objectives. The firm is a leader in this market and has experienced significant growth as a result of cutting-edge technology and business development solutions that empower our lawyers to realize growth objectives and provide clients with excellent service. 

Summary

We are seeking a highly organized and proactive Legal Administrative Assistant to support a heavy volume of work for an Immigration Law Partner and a Corporate Compliance Partner at our mid-sized law firm. The successful candidate will play a crucial role in providing administrative and operational support to ensure the efficient functioning of the matter execution process. If you are detail-oriented, capable of managing multiple tasks simultaneously, and have a strong sense of responsibility, we encourage you to apply.

Responsibilities 

• Client Communication: Act as a primary point of contact between clients and the Immigration Law Partner, ensuring prompt and professional communication, scheduling appointments, and managing client inquiries.
• Document Drafting: Assist in drafting, proofreading, and formatting legal documents, such as immigration petitions, visa applications, and client correspondences.
• Document Management: Prepare and organize case documentation for submission to government agencies. Organize and maintain electronic and physical case files, including integral original documents and applications.
• Calendar Management: Manage the Immigration Law Partner's calendar, schedule appointments, meetings, and court appearances, and provide timely reminders for upcoming deadlines.
• Client Billing: Assist with the preparation of client invoices, track billable hours, and maintain accurate records of expenses and billings. Frequent communication with senior leaders regarding invoices and payments, including outstanding receivables
• Administrative Support: Handle general administrative tasks, including answering phone calls, filing, scanning, and photocopying documents. Maintain office supplies and ensure a tidy workspace.
• Travel Arrangements: Make travel arrangements, including booking flights, hotels, and transportation for the Immigration Law Partner when necessary.
• Client Intake: Assist with new client intake by collecting necessary information, filling out forms, and providing clients with an understanding of the legal process.
• Database Management: Maintain and update the client database, ensuring the accuracy and confidentiality of client information.

 

 

 

Qualifications

• High school diploma or equivalent (Associate's or Bachelor's degree in Legal Studies or related field preferred).
• Previous administrative or legal assistant experience, preferably in an immigration law setting.
• Knowledge of immigration law procedures, forms, and documentation is a plus.
• Strong written and verbal communication skills.
• Proficiency in using Microsoft Office Suite and legal software.
• Exceptional organizational skills and attention to detail.
• Ability to prioritize tasks, manage time effectively, and meet deadlines.
• Professional demeanor and the ability to maintain confidentiality.
• Excellent interpersonal skills and a customer-service-oriented attitude.