FINANCE - PAYROLL ADMINISTRATOR

Job Description

Job Description

FINANCE – PAYROLL ADMINISTRATOR

DEADLINE- OPEN UNTIL FILLED

Performs various functions required for the processing, accounting, and reporting of all Town payroll and manages employee payroll deductions related to benefit programs for all employees and retirees, including health insurance, life insurance, disability insurance, pension (defined benefit and 457/ 401a defined contribution), post-retirement medical benefit plans, 457 defined compensation plan, 3121 plan, workers’ compensation, unemployment compensation, medical (Section 125), and dependent care flex plans. Please see the attached job description for further details. This is a union position.

Minimum Qualifications:

Must have a two year associate degree or a bachelor’s degree in Finance or a closely related field and must have a minimum of three to five years of payroll experience using automated accounting software (such as Munis or similar), or any combination of training and experience which provides a demonstrated ability to perform the duties of the position. Proficiency in Microsoft Office, Adobe Acrobat, and MUNIS or similar financial software is preferred.

Salary Range:

$33.93 to $41.11 per hour. New employees start at the $33.93 rate per union contract.

Benefits:

Include paid vacation/sick/personal days, paid holidays (14), medical/dental coverage, 457 retirement plan with 6-8% match, 35 hour work week. Wage Step increases after first year and annual wage increases.

DETAILED POSITION DESCRIPTION

Position Title: Finance Payroll Administrator Union Classification: TH 8

Department: Finance

Position Objectives:

Under general direction of the Deputy Director of Finance, the Finance Payroll Administrator performs various functions required for the processing, accounting, and reporting of all Town payroll and manages employee payroll deductions related to benefit programs for all employees and retirees, including health insurance, life insurance, disability insurance, pension (defined benefit and 457/401a defined contribution), post-retirement medical benefit plans, 457 deferred compensation plan, 3121 plan, workers compensation, unemployment compensation, medical (Section 125) and dependent care flex plans.

Reporting Relationships:

Reports to: Deputy Director of Finance

Supervises: None

Job Location and Equipment Used:

The primary work location is the Finance Department. Position involves long periods of sitting. Equipment used includes computer, calculator, copier, check printer, folder sealer, and postage meter. Software used includes: Microsoft office, Munis financial software (subject to change) and Adobe Acrobat.

Essential Functions:

1. Reviews, verifies and processes all personnel changes as requested by the Human Resources department including new hires, re-hires, terminations, layoffs and step/grade increases for all full-time, part-time, and seasonal employees throughout the course of a year. Creates/modifies/assists with all pay codes and deduction codes within the payroll system (new or current). Process all new hires deductions (excludes health benefit deductions), union dues, tax withholdings and voluntary employee benefits.

2. Calculates and processes all related payroll adjustments, lump sum cash outs for accrued sick and vacation, contractual allowances, gym reimbursements and longevity payments, withholding rate/status changes, and other deduction adjustments for all employee groups.

3. Administers bi-weekly payroll. Individual employees may be paid on an “advanced, current and behind” basis. Reviews all department control/timesheets for accuracy & completion, compiles and enters payroll data and approves department/divisions payroll in the absence of the department head in the finance/payroll system. Verifies accuracy of all data and posts payroll to the finance/payroll system. Processes and distributes automated payroll checks and direct deposits.

4. Computes and ensures compliance with all applicable regulations including labor contracts (as related to payroll), IRS/DRS, and various court orders. Determines and remits all withholdings on a timely basis: payroll taxes, deferred compensation, VEBA contributions, union dues, wage garnishments, 3121 plan contributions, pension contributions (defined benefit and 457/401a defined contribution), etc.

5. Prepares reports for employee groups and outside agencies on a weekly/bi-weekly, monthly, quarterly and annual basis for amounts withheld including state and federal taxes, credit union, union dues, deferred compensation, pension, 3121 plan, health insurance, dependent care and Section 125 medical plans, VEBA post-retirement medical, and disability insurance. Also, prepares reports (payroll related) for unemployment compensation, workers compensation (wage statements) , and attendance records.

6. Enters & processes all deductions for all voluntary employee benefits, post-retirement benefit plans, life and disability insurance and flexible spending accounts into the payroll system.

7. Updates employee sick and vacation time accruals at the start of each month.

8. Assists with budget salary calculations. Assists with audit preparation (census actuary salary, etc.) Prepares ad hoc analyses and reports for union negotiations, staffing, budgeting and Town Council meetings as requested.

9. Coordinates, manages and administers pension activity for both the Town and BOE. Processes pension estimates/calculations, gathers retiree data for actuaries and reviews subsequent actuarial estimates/calculations.

10. Apprises retirees of available pension benefit elections, direct deposit and withholding information. Files benefit form(s) with pension custodian for all defined benefit pension plans and all defined contribution plans. Terminates individuals from defined contribution plans as appropriate. Serves as the liaison between retirees and pensions custodian. Processes retiree addresses/changes, tax withholding, and bank depository changes. Research obituaries related to pension participant list. Also processes benefit documents for deferred compensation and Section 3121 plan participants. Assists with all pension finance related items.

11. Processes bank/mortgage company information requests.

12. Assists with preparing and filing quarterly, state and federal 941s and year-end state and federal W2 forms and preparation of any payroll reports. Remits unemployment data files to State on a quarterly basis and prepares Department of Labor BLS reports.

13. Assists with preparation of ACA 1095c Forms for all employees and retirees, spouses, and dependents who receive Town provided healthcare benefits.

14. Prepares and assists with other Finance Department projects as necessary, including preparation of worksheets for year-end financial statements.

15. Updates job skills by participating in education opportunities.

The above duties describe the most significant duties performed and are not to be considered a detailed description of every duty of the position. Other occasional and related duties may be assigned.

Desired Knowledge, Skills and Abilities:

Applicant must have a 2-year associate degree or bachelor’s degree and must have a minimum of 3 to 5 years Payroll experience using automated accounting software (MUNIS or similar) or any combination of training and experience which provides a demonstrated ability to perform the duties of the position.

Knowledge of payroll systems and automated spreadsheets. Knowledge of and experience with MUNIS or similar payroll software and Microsoft Suite (365) preferred.

Go to click on employment opportunities, download an application, complete, and submit with a cover letter and resume.

The Town of Cheshire is an Equal Opportunity Employer, M/F/D/V.

\nCompany Description

Municipal government employer located in Cheshire CT.

Company Description

Municipal government employer located in Cheshire CT.