Finance Assistant - Accounts Payable Administrator

Job Description

Job Description

Description:

This role is ideal for a detail-oriented accounting professional who thrives in a mission-driven environment.

Schedule - Monday through Friday 8:30am - 4:30pm

Bristol Adult Resource Center (BARC) is a private, non-profit organization supporting adults with intellectual and developmental disabilities. The Finance Assistant - Accounts Payable Administrator works closely with the Finance Manager and supports all aspects of the accounts payable process, including vendor and invoice management, check preparation, cash handling/banking, and general accounting duties.

Requirements:

• Associate degree in business or financial field preferred.
• Two or more years’ experience in accounts payable/banking and cash handling functions required.
• Attention to detail – high accuracy in data entry and numerical analysis.
• Strong professional communication with vendors, internal teams, and external partners.
• Working knowledge of accounting systems (ERP experience preferred).
• Obtain and maintain all required certifications and trainings (in person and online).
• Willing and able to complete all essential responsibilities and other duties as assigned.
• Ability to maintain confidentiality.
• Valid driver’s license, clean driving record and reliable transportation.

Skills

• Invoice Processing – Review, code and enter vendor invoices into the accounting system, ensure accurate general ledger coding and appropriate approval.
• Payment Execution – Prepare and process checks, ACH Payments, and wire transfers, managing the payment schedule to avoid late fees.
• Vendor account reconciliation - Reconcile vendor statements, research discrepancies, and resolve outstanding payment issues.
• Strong Microsoft Office Excel skills (formulas, pivot tables, data entry).
• Expense Management – process and verify employee charge card expenses.
• Compliance – Assist with annual audit requirements.
• Identify and communicate best practices for storing and filing payment records.
• Organized with excellent attention to detail and accuracy.
• Time management - ability to work independently, manage competing priorities, and proactively solve problems.
• Excellent organizational, interpersonal, and communication skills (written and verbal).
• Solid proficiency with various technologies and willingness to continually learn.
• Experience with Blackbaud Financial Edge or similar accounting software preferred.

Benefits

• Paid time off (with increases over years of service).
• Affordable benefits: medical, dental, vision and more.
• 401K and Roth retirement plans with up to 5% matching.
• Employee Assistance Program, including mental health, financial, personal growth resources and more.
• Opportunities for growth.
• Paid training and education.
• Staff recognition and appreciation.