Finance Assistant - Accounts Payable Administrator
BRISTOL ADULT RESOURCE CENTER, INC.
Job Type
Full-time
Schedule - Monday through Friday 8:30am - 4:30pm Bristol Adult Resource Center (BARC) is a private, non-profit organization supporting adults with intellectual and developmental disabilities. The Finance Assistant - Accounts Payable Administrator works closely with the Finance Manager and supports all aspects of the accounts payable process, including vendor and invoice management, check preparation, cash handling/banking, and general accounting duties.
Requirements
- Associate degree in business or financial field preferred.
- Two or more years' experience in accounts payable/banking and cash handling functions required.
- Attention to detail - high accuracy in data entry and numerical analysis.
- Strong professional communication with vendors, internal teams, and external partners.
- Working knowledge of accounting systems (ERP experience preferred).
- Obtain and maintain all required certifications and trainings (in person and online).
- Willing and able to complete all essential responsibilities and other duties as assigned.
- Ability to maintain confidentiality.
- Valid driver's license, clean driving record and reliable transportation.
- Invoice Processing - Review, code and enter vendor invoices into the accounting system, ensure accurate general ledger coding and appropriate approval.
- Payment Execution - Prepare and process checks, ACH Payments, and wire transfers, managing the payment schedule to avoid late fees.
- Vendor account reconciliation - Reconcile vendor statements, research discrepancies, and resolve outstanding payment issues.
- Strong Microsoft Office Excel skills (formulas, pivot tables, data entry).
- Expense Management - process and verify employee charge card expenses.
- Compliance - Assist with annual audit requirements.
- Identify and communicate best practices for storing and filing payment records.
- Organized with excellent attention to detail and accuracy.
- Time management - ability to work independently, manage competing priorities, and proactively solve problems.
- Excellent organizational, interpersonal, and communication skills (written and verbal).
- Solid proficiency with various technologies and willingness to continually learn.
- Experience with Blackbaud Financial Edge or similar accounting software preferred.
- Paid time off (with increases over years of service).
- Affordable benefits: medical, dental, vision and more.
- 401K and Roth retirement plans with up to 5% matching.
- Employee Assistance Program, including mental health, financial, personal growth resources and more.
- Opportunities for growth.
- Paid training and education.
- Staff recognition and appreciation.
Vacancy posted 4 days ago
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