Administrative Assistant

Job Description

Job Description

Job Title: Administrative Assistant

Location: North Chicago, IL 100% on-site

Industry: Education

Compensation: $20 – $23 / hour

Type : Long term contract

Work Schedule: Monday–Friday, 8:00 AM – 4:30 PM (30-minute unpaid lunch)

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is hiring on behalf of our client, a public-sector organization within the education space. This is a collaborative, mission-driven environment focused on supporting students, families, and staff through high-quality administrative operations.

Job Description:

Our client is seeking a bilingual Administrative Assistant to provide day-to-day support across multiple departments, including operations, student services, and human resources. This individual will play a key role in supporting student registration, communicating with families, and maintaining accurate records. The position requires strong attention to detail, professionalism, and the ability to manage sensitive information.

Key Responsibilities:

• Assist with student registration processes, including frequent interaction with Spanish-speaking families
• Maintain and update student records, including special education and compliance documentation
• Support administrative functions such as data entry, file management, and document tracking
• Coordinate and maintain calendars, logs, and departmental records
• Provide support for HR-related tasks such as employment verifications and onboarding documentation
• Utilize internal systems to input and manage data (e.g., student information systems)
• Help organize and support seasonal or annual programs and reporting requirements
• Ensure records are properly archived and accessible when needed
• Provide general administrative support across departments as needed

Qualifications:

• Fluent in Spanish and English a plus
• Minimum of 3 years of administrative experience
• Prior experience in an educational setting is preferred
• Strong proficiency with Microsoft Office and Google Workspace
• Ability to quickly learn new systems and software platforms
• Excellent organizational skills with a high level of accuracy
• Strong written and verbal communication skills
• Ability to handle confidential information with discretion
• Self-starter who can work independently and manage multiple priorities

Additional Details:

• Fully onsite role
• Immediate start preferred
• Contract role expected to last at least 2 months, with potential for extension
• Business casual work environment

Perks:

• Opportunity to gain experience in a collaborative educational environment
• Exposure to multiple departments including operations, HR, and student services
• Meaningful work supporting families in the community

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.