OFFICE ADMINISTRATOR

Office Administrator - Bilingual SpanishOPTO is a designer and manufacturer of retail fixtures for the retail industry in both domestic and international markets. We believe in relentless communication, we have a passion for growth, and are obsessively focused on helping our clients be successful. At our core, we are a design driven retail fixture manufacturing company. We apply that creative thought process to our customer proposals, product development, and internal operations. The excitement, innovation, and passion from all of our team members allows us to curate the best solutions for any retail environment.We are seeking an Office Administrator, to provide administrative and clerical support to all VPs and other departments at OPTO. This is a 3–6-month contract position with the potential for full-time conversion based on business needs and performance. To excel in this role, you must enjoy working in a fast-paced environment and have excellent people skills.Office Administrator Key Responsibilities Include:Arrange and schedule travel for staffPlan and coordinate corporate lunches for clients and Board meetings (hospitality & catering)Update and maintain internal staff contact phone lists and org chartsGreet visitors and direct them to the correct staff memberMaintain T shirt inventory and coordinate the annual shirt distribution to all supervisors and hourly employees and any replacements throughout the yearAnswer phones and transfer to the appropriate staff memberMonitor, restock, and organize kitchen and lunchroom supplies, including coffee, snacks, and beveragesCoordinate messenger and courier servicesReceive, sort, and distribute incoming mailAssist executives as needed in administrative dutiesCoordinate and organize appointments and meetings for executivesAssist with company events and lunchesPerform work-related errands as requestedCoordinate and help with any showroom visits, as neededPrepare and distribute employee attendance communicationsTranslate documents and communications between English and SpanishAdminister Wellable enrollments, notifications, challenges, and rewardsDraft and distribute the OPTO employee newsletterSupport key card activation and deactivation, door access, and temporary and access badge tracking, printing, and distributionTrack and report phishing simulation participation and distribute top-reporter communicationsCoordinate food truck scheduling and related employee flyersAdminister the Eyelation safety glasses programMaintain PP tracking and related recordsOrder and inventory paint samples and fulfill paint sample requestsCoordinate catalogs send-out requests and organize and maintain sample library inventoryProvide Concur administrative support, including new-user setup and expense-report auditingProvide general administrative assistance to employees as neededOther duties as assignedOffice Administrator Essentials Skills:Must be bilingual in English and SpanishAbility to organize and planAbility to prioritize and manage workloadAbility to work independently and part of a teamGood verbal and written communication skillsHave attention to detail and be accurateHave flexibility and be able to multi-taskStrong Organizational SkillsBe reliable