Legal Administrative Assistant

Job Description

Job Description

Job Title: Legal Administrative Assistant

Location (city, state): Phoenix, AZ

Compensation: $30 -$36 / hour, with flexibility based on experience

Industry: Legal

Benefits: This position is eligible for comprehensive medical and prescription coverage, dental and vision insurance, 401(k) participation, paid holidays and PTO, parental leave, jury duty and bereavement leave, life insurance, short- and long-term disability coverage, AD&D insurance, employee assistance programs, wellness resources, spending accounts, and commuter assistance.

About Our Client:

Addison Group is hiring on behalf of our client, an established legal organization seeking an experienced Legal Administrative Assistant to support attorneys and legal professionals in a fast-paced environment. This is an excellent opportunity for a legal professional with litigation experience who is familiar with Arizona courts and legal processes. The organization offers a collaborative work environment, opportunities for professional growth, and a hybrid schedule following the initial onboarding period.

Job Description:

The Legal Administrative Assistant will provide administrative and legal support to multiple attorneys and assist with the day-to-day management of client matters. This position requires strong organizational skills, attention to detail, the ability to prioritize competing deadlines, and confidence working independently while collaborating with attorneys and internal teams.

Key Responsibilities:

• Provide administrative and legal support to multiple attorneys in a fast-paced environment.
• Manage professional communications, including phone calls, email correspondence, and other incoming requests.
• Coordinate meetings, conference rooms, technology needs, and related logistics.
• Maintain attorney calendars and coordinate internal and external meetings.
• Organize and maintain electronic and physical client files and legal records.
• Assist with opening new clients and matters and coordinating related administrative processes.
• Prepare and submit attorney time entries, expense reports, and other administrative requests.
• Support billing activities, including reviewing pre-bills, making necessary edits, and assisting with invoice preparation.
• Prepare, format, proofread, and edit legal documents and correspondence.
• Assist with document comparisons, cross-referencing, transcription, and document management.
• Coordinate attorney travel arrangements and prepare itineraries.
• Track CLE requirements and maintain related records for assigned attorneys.
• Assist with legal filings, research, and preparation of materials as needed.
• Research and organize relevant case law, statutes, legal publications, codes, and other legal resources.
• Support special projects, meetings, and events as assigned.
• Maintain confidentiality when handling sensitive client, attorney, and firm information.
• Collaborate with other legal administrative professionals and shared-service teams to support overall workflow.

Qualifications:

• 3+ years of experience as a Legal Administrative Assistant or similar legal support professional.
• Litigation experience is required.
• Experience supporting attorneys in a law firm or legal department environment.
• Familiarity with Arizona law and Arizona courts.
• Experience working with Microsoft Office Suite.
• Experience with iManage.
• Experience with Intapp.
• Strong organizational, communication, proofreading, and time-management skills.
• Ability to manage multiple priorities while meeting deadlines.
• Ability to exercise discretion when handling confidential information.
• Strong attention to detail and ability to work effectively in a team environment.
• Experience across various areas of law is welcome; personal injury experience may not align with the needs of the position.

Additional Details:

• Direct Hire opportunity.
• Monday-Friday, 8:00 AM-5:00 PM.
• Approximately 37.5-hour workweek.
• Position begins fully onsite for the initial 90 days.
• Hybrid schedule available following the initial 90-day period, with approximately two days per week in the office.
• Interview process includes a virtual meeting with HR followed by a virtual meeting with firm partners.

Perks:

• Hybrid work schedule after the initial 90-day onboarding period.
• Strong work-life balance with a 37.5-hour workweek.
• Professional growth and advancement opportunities.
• Collaborative legal environment.
• Competitive hourly compensation with flexibility based on experience.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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