Accounting Administrative Assistant - Floater

Administrative Support Position

Position at Seaboard Marine starting rate: $19 per hour. Long-term employment with opportunities for growth. We offer excellent benefits including:

• 401(K) Retirement Saving Plan w/ Employer Match
• Medical, Dental & Vision insurance
• Tuition Reimbursement
• Life Insurance
• Supplemental Medical Coverage
• Paid Time Off
• Parental Leave
• Paid Holidays
• Employee Assistance Program
• Flexible Spending Accounts

Position Summary: This position involves the responsibility of performing administrative functions that provide support to the department assigned. The candidate will work onsite, in different departments as needed and assigned by the Human Resources personnel. Will also provide assistance to the manager of the department assigned to carrying out general office functions that are routine in nature and are performed in accordance with general work instructions and established office practices, procedures and precedents.

Qualifications: Required

• At least three (3) months of recent administrative work experience.
• Intermediate verbal and written communication skills in English and Spanish, with the ability to communicate effectively in a business environment.
• Thorough knowledge of business English and Spanish, including proper spelling and punctuation.
• Intermediate computer skills in programs such as MS Word, and Outlook, with a basic-intermediate level in Excel.
• High School diploma or equivalent.
• Well-developed interpersonal skills with the ability to interact effectively, with a positive demeanor and high energy, with customers, business associates from Latin America, executives, and the general public.
• Strong time management and organizational skills. Must be able to prioritize.
• Strong attention to detail and accuracy in preparing documents, reports, and correspondence.
• Thorough knowledge of office practices, procedures, and proper usage of office equipment.
• Skilled in composition and preparation of correspondence, reports, minutes, and other written materials with accuracy and reasonable speed.
• Ability to handle multiple assignments, meet deadlines, and adapt to changing priorities in a fast-paced environment, with minimal supervision.
• Ability to handle sensitive or confidential information with discretion and professionalism.
• Ability to follow procedures and instructions.
• Ability to report to work onsite and on time on a consistent basis.
• Ability to work additional hours as needed.

Preferred

• Experience providing support in Accounts Payable related functions.

Duties and Responsibilities:

• Supports the Accounting department assisting with various administrative duties, as assigned.
• Provides general administrative support to various departments throughout the company, as needed.
• Process and reconcile ACH, check, and manual payments, including wire transfers.
• Review, verify, and code invoices, checks, and expense reports for payment.
• Maintain accounts payable records and investigate brokerage statements and related correspondence.
• Respond to vendor inquiries and support check distribution and mailing.
• Complete application of collections from Third Party Agents.
• Assists with routine office tasks, data entry, filing, and document preparation to ensure smooth departmental operations.
• Offers flexible support for special projects or events across different teams.
• Adapts to changing priorities and supports areas experiencing high workload or staffing gaps.
• Answers incoming telephone calls and directs them as necessary. Delivers messages as necessary.
• Receives and screens all office visitors.
• Scans documents, produce photocopies, and manage correspondence (such as email, postal mail, electronic documents, etc.).
• Perform additional duties as assigned.

Physical Requirements:

• While performing the duties of this job, the employee is regularly required to sit and use his/her fingers.
• The employee frequently is required to talk and/or hear.
• The employee is continuously required to sit.
• The employee is occasionally required to stand and walk.
• The employee must occasionally lift and/or move up to 10 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Safety Requirements:

• Report safety hazards
• Immediately report incidents involving injury, illness, or property damage
• Comply with all company safety policies, procedures, and rules
• Refuse any unsafe task or operation
• Participate in safety meetings and training

Supervision Received and Exercised: Reports directly to the HR management and Department Manager of the department assigned to. May provide assistance to other employees within the department in the performance of clerical duties. Does not exercise supervision over any position.

Conditions:

• Indoors office, controlled temperature environment.
• The noise level in the work environment is usually busy due to open areas and telephones.

Disclaimer:

• We are an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other protected characteristic as outlined by federal, state, or local laws.
• If an applicant with a disability is unable or limited in their ability to use or access our online application center as a result of their disability, they can request reasonable accommodations by sending an email to View email address on click.appcast.io
• The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
• The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.