Administrative Services Manager & Business Operations

Administrative Services Manager & Business Operations Apply now Job no: 559149 Work type: Management (MPP) Location: Long Beach Categories: MPP, Administrative, At-Will, Full Time Job Summary Under the direction of the Dean, serves as the Administrative Services Manager for the College of Business (COB). Augments the college's administrative and organizational structure by performing a number of high-level duties in fiscal management and staff and academic personnel. Exercises significant judgment in the development and implementation of administrative policies and procedures. Key Responsibilities Fiscal Responsibilities - Responsible for the development and implementation of all fiscal policies and procedures in COB and university. Serves and the resource person for the department chairs and staff on fiscal management and interpretation of fiscal policies and procedures. Manage the financial affairs of the college and implement the college's resource allocation plans, including General Funds, Continuing Education Funds, Lottery, Instructional Related Activities, Course Fees, External Revenue, Research and LB Foundation Funds, and other sources of revenue. Human Resource Management Responsibilities - Responsible for staff recruitment, hiring, training, and performance evaluation processes. Manage faculty, staff and administrator position allocation. Provide assistance and guidelines in tenure-track faculty recruitment processes. Review all hiring paperwork in accordance with campus search protocol. Enrollment Planning and Management - Work with the Associate Dean to meet college's enrollment targets set by the Division and manage faculty allocations to achieve college's targets within the available resources. Work with department chairs and Director of CBA Student Success Center on the numbers of class sections and monitor class sizes. Instructional Technology and Facilities Management - Oversee Director of IT on special projects regarding building and classroom upgrades. Submit SEF - Tech proposal for college and identifies instructional technology needs for college. Department COB Administration Duration of Appointment This is a regular, at-will position. Classification Administrator II Compensation Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. Hiring Range : The hiring range for this position is $110,000 - $120,000 per year commensurate with candidate's education, experience, skills, and training. CSU MPP Compensation Summary Range : The MPP Comp Summary Range for this position is $100,068 - $150,108 per year. Benefits At California State University (CSU), we prioritize the health, growth, and success of our employees. Our benefits program reflects our commitment to your overall well-being. Paid Time Off: Up to 24 vacation days per year (based on employee group and/or length of service), 14 paid holidays, and 12 sick days annually with unlimited accrual. Health Coverage: A variety of medical, dental, and vision plans. Retirement Plans: Participation in the CalPERS defined benefit plan, along with voluntary savings options such as 403(b), 401(k), and 457 plans. Educational Benefits: Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit. Employee Assistance Program (EAP): Confidential counseling and support services for employees and their families. Additional Benefits: Wellness programs, professional development opportunities, and insurance options including life, disability, and pet insurance. Key Candidate Requirements The ideal candidate demonstrates strong knowledge and experience in analyzing financial, human resources, and enrollment data from multiple sources, interpreting information to make sound recommendations, and implementing necessary changes. They possess a solid understanding of financial operating procedures, including budgeting, accounts payable and receivable, purchasing, travel, facilities, telecommunications, grants, self-support programs, external funds, and reimbursements, as well as collective bargaining agreements and related policies to effectively advise the Dean. This individual is proficient in financial software and Microsoft Office, with advanced Excel skills to create complex spreadsheets, conduct detailed analyses, and prepare clear, comprehensive financial reports for college leadership and the Provost’s Office. They communicate financial information effectively to diverse audiences, maintain strong working relationships across the campus community, take initiative in a fast-paced environment, and work collaboratively with faculty, staff, and students to support and promote student success initiatives, all while applying sound general accounting and budget control principles. Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence." Education and Experience 1. Equivalent to a bachelor's degree and 5 years required. Master degree preferred. 2. Five years of working experience with budgets, financial and position analysis required in developing budgets, formulating complex spreadsheets, researching and analyzing data, and problem solving. 3. Three years of HR experience in faculty workload, faculty assigned time, lecturer contracts, lecturer entitlement, additional employment, tenure-track faculty and staff recruitment, staff training and relationships, and student worker hiring including graduate assistants, instructional student assistants, and federal work study students. 4. Experience in campus procurement, travel, accounts payable, and accounts receivable policies and procedures. 5. Experience in degree program budget development and revenue analysis. 6. Enrollment management experience preferred. Physical Summary Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects (10 pounds or less). Additional Information CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas). A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSULB will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Conflict of Interest: The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. Equal Employment Statement Consistent with California law and federal civil rights laws, CSULB provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, national origin, or other protected status. CSULB complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees. Accommodations We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact View email address on click.appcast.io . Out of State Employment Policy California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. #J-18808-Ljbffr