Virtual Assistant

Job Description

Job Description

This is a remote position.

Apogee Signs is a leading sign company based in Midway, FL, just west of Tallahassee. We specialize in the design, production, and installation of high-quality signage for a diverse range of businesses. Our commitment to excellence, attention to detail, and customer satisfaction has earned us a strong reputation in the industry.

As we continue to grow, we are seeking a reliable, organized, and motivated Remote Virtual Assistant to join our dynamic team. This position is ideal for someone who enjoys providing administrative support, staying organized, communicating with customers and team members, and helping daily business operations run smoothly.

Position Overview

As a Remote Virtual Assistant, you will provide administrative and organizational support to our team. You will assist with scheduling, email communication, data entry, customer follow-up, document organization, and other routine administrative tasks.

The ideal candidate is dependable, detail-oriented, organized, and comfortable working independently in a remote environment while maintaining effective communication with the team.

Responsibilities May Include

• Manage and organize emails, messages, and routine correspondence.
  
• Assist with scheduling appointments, meetings, and follow-ups.
  
• Enter and update customer, order, and project information.
  
• Maintain organized digital files, documents, spreadsheets, and records.
  
• Assist with customer communications and follow-up.
  
• Help track tasks, projects, deadlines, and outstanding requests.
  
• Prepare and organize basic documents and reports.
  
• Coordinate information between departments when needed.
  
• Provide general administrative support to management and team members.
  
• Maintain confidentiality of customer and company information.
  

Requirements

• Strong organizational and time-management skills.
  
• Excellent written and verbal communication skills.
  
• Strong attention to detail and accuracy.
  
• Ability to manage multiple tasks and meet deadlines.
  
• Comfortable using computers, email, spreadsheets, calendars, and web-based applications.
  
• Ability to work independently and follow instructions.
  
• Reliable internet connection and suitable home workspace.
  
• Previous administrative or virtual assistant experience is preferred but not required.
  

Skills That Would Be a Plus

• Experience as a virtual assistant or administrative assistant.
  
• Microsoft Office or Google Workspace experience.
  
• Data entry and spreadsheet management.
  
• Calendar and appointment scheduling.
  
• Customer service or client support experience.
  
• CRM or database experience.
  
• Previous remote work experience.
  

Benefits We Offer

• Competitive salary of $22.00–$30.00 per hour, based on experience and qualifications.
  
• Comprehensive health and dental insurance options available.
  
• Retirement savings plan available.
  
• Paid vacation and sick leave.
  
• Opportunities for professional development and growth within the company.
  
• Flexible remote work environment.
  
• Friendly work environment with a team of professional signage experts.
  
• Training and support to help you succeed.
  

Remote Position

This is a fully remote position. The successful candidate must be able to maintain reliable internet connectivity, communicate effectively with team members, attend virtual meetings as needed, and consistently meet assigned deadlines.

Occasional travel or in-person meetings may be requested for training, team meetings, or special projects.

U.S. Eligibility Requirement

Only applicants who currently reside in the United States and are legally authorized and eligible to work in the United States should apply.

Applicants residing outside the United States should not apply. Apogee Signs does not provide visa sponsorship for this position.

Equal Employment Opportunity

Apogee Signs is an Equal Employment Opportunity Employer. We are committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable federal, state, or local law.

We value diversity and believe that an inclusive workplace helps us build a stronger team and better serve our customers.