Administrative Coordinator - Part-Time (Long-Term, Stable Schedule)

Job Description

Job Description

Nippon Shokken U.S.A. is the leading sauce and seasoning manufacturer in Japan, and trying to expand the business more in the US.

◆ MISSION Make America tastier and more convenient as Japan's No. 1 Sauce Company.

◆ JOB SUMMARY

We are seeking an experienced administrative professional who values a stable work schedule and enjoys supporting daily office operations. This position is ideal for someone looking for consistent weekday hours and a long-term opportunity with a growing company. Candidates seeking short-term, seasonal, or temporary employment may not be the best fit.

◆ WORKING HOURS

• Monday through Friday
• 4 hours per day (11:00 am - 3:00 pm)
• Consistent weekly schedule

◆ ESSENTIAL DUTIES 

• Process receipts for everyone in the office. Understanding correct information and process for reimbursement.
• Put receipt information in purchase item list and submit to headquarters within due date.
• Manage, fill out, and submit time attendance sheet
• Manage and make customer list, NET pricing form, Terms and Conditions, and contracts.
• Troubleshoot for any shipping problems.
• Process orders from customers and also the ones forwarded from sales reps.
• Update customer list when needed. Update AR list daily.
• Contacting customer’s accounting department through calls or email to have payments made within due date.
• Make sample kits.
• Help send DMs. Help ship out any packages.
• Update target sales sheet for each customer.
• Make appointments with customers.
• Check stock of office supplies and order upon manager’s approval.
• Manage and check sample stocks twice every month (mid-month and end of the month). Order them upon manager’s approval.
• Take phone calls.
• Receiving packages.
• Manage morning announcements and company notices.
• Report to manager about daily progress, problems and proposals.
• Other tasks asked by the manager.
• Job duties are not limited to list above.

Requirements

• Legally authorized to work in the U.S. without current or future sponsorship for employment VISA
• Valid driver license
• Report to office every morning in own or public transportation
• Read, write and speak business level English
• Ability to lift min. 40 pounds
• Able to type 30 words within 1 minute without any mistakes
• Ability to stay seated 4+ hours
• Ability to use MS Office Suite (PowerPoint, Excel, Word, Outlook), Windows operation system, and Google
• Comply with company rules
• Follow company policies
• Punctual
• Focus on the task given by the company
• Is honest, tenacious and can work continuously
• Collaborate and cooperate with own department and other departments
• Able to prioritize tasks and manage time well
• Keep company and customer information (price, product, inventory, sales data etc.) confidential
• Take manager’s and supervisor’s advice and suggestion honestly to improve one’s speech, conduct and behavior
• Able to manage tasks with precision and speed
• Adaptive to various cultures

Benefits

• Paid Sick Leave
• Company Party (Summer BBQ Party and Holiday Party)
• Pay: $24.80 - $27.40 per hour