Senior Executive Administrative Assistant

Job Description

Job Description

Job Title: Program Coordinator II Parole Board - Executive Coordinator

Location: Natick, MA 01760

Duration: Temp - 6 months (26-week assignment)

Pay Range: $39.56/hr (W2)

About BCforward

BCforward is a leading global IT consulting and workforce solutions firm providing services and support to Fortune 500 and government clients. Founded in 1998, BCforward has grown with our customers needs into a full-service business solutions provider. With delivery centers and offices across North America and India, we take pride in building long-term relationships and delivering excellence through innovation, collaboration, and integrity.

Job Description

We are seeking a Program Coordinator II, Parole Board - Executive Coordinator to join our team. The role provides high-level executive support to the Parole Board Chair and Board Members, manages complex calendars and communications, and handles confidential projects and processes that facilitate parole decision-making and agency operations.

Responsibilities:

• Provide executive liaison support between the Chair, Board Members, and external stakeholders to facilitate the parole decision-making process.
• Serve as gatekeeper for the Chair, including calendar and email management, screening communications, organizing information, and handling calls and visitors.
• Manage the Chair’s daily schedule, prioritize and resolve conflicts, ensure preparation time, and coordinate itineraries and travel logistics.
• Organize and facilitate Chair-sponsored events. Attend meetings and committees as needed. Travel may be required, including some after-hours commitments.
• Handle confidential staff and union communications and documents with Executive Leadership, General Counsel, and HR, including investigations, grievances, disciplinary matters, and settlements.
• Assist with development, implementation, and annual review of regulations, policies, and procedures, including drafting and reviewing documents.
• Support the Chair and General Counsel in managing Executive Sessions with Board Members, including agenda preparation, access to inmate records and hearing information, and documentation.
• Process, organize, and record documents for archiving per agency policy and state law.
• Prepare briefings, presentations, and reports for meetings, conferences, and legislative hearings.
• Coordinate training for all Board Members.
• Provide executive support to Board Members to facilitate parole decisions.
• At the Chair’s discretion, communicate prioritized tasks to the Executive Assistant supporting Board Members.
• Serve as the Chair’s liaison to Executive, Judiciary, and Legislative agencies, the public, vendors, and law enforcement to exchange information and resolve issues.
• Perform related duties as required.

Required Skills & Qualifications:

• Knowledge of human resource management principles, organizational development, and planning.
• Knowledge of work simplification methods and general report writing, including charts, graphs, and tables.
• Ability to interpret and apply laws, rules, regulations, policies, and procedures governing unit activities.
• Analytical ability to assess personnel data, draw conclusions, and recommend actions. Skilled in information gathering and documentation.
• Strong records management and report preparation skills, including effective written communication with concise, logical expression of ideas.
• Effective oral communication. Ability to follow and give clear written and verbal instructions.
• Supervisory ability to plan, assign, review work, identify training needs, motivate staff, and recommend or initiate discipline.
• Ability to establish rapport and maintain harmonious, tactful working relationships. Sound judgment and discretion with confidential information.
• Ability to adjust to changing priorities and program requirements.
• Based on assignment, ability to operate a motor vehicle.
• For Program Coordinator II and higher, knowledge of supervisory principles, practices, and techniques.

Preferred Skills:

• Familiarity with state government structures and public safety or justice environments.
• Experience coordinating executive sessions, regulatory drafting, or labor relations communications.

BCforward is a leading workforce solutions company connecting skilled professionals with top employers nationwide. We are committed to empowering careers through meaningful opportunities, professional growth, and exceptional support throughout the employment journey.

Company Description

BCforward is a leading workforce solutions company connecting skilled professionals with top employers nationwide. We are committed to empowering careers through meaningful opportunities, professional growth, and exceptional support throughout the employment journey.