MAO Secretary II YR

Provide office and clerical support to assist with the efficient operation of the department.

Requirements

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

Graduate from high school or general education degree.

One to two years related experience and/or training.

Language Skills:

Read and interpret procedures, policies and regulations, such as safety rules, operating and maintenance instructions, and procedure manuals.

Write routine reports and correspondence.

Effectively present information and respond to questions from supervisor, staff, and public.

Preference:

Inupiaq speaking and cultural experience preferred.

Mathematical Skills:

Add, subtract, multiply, and divide.

Perform these operations using units of American money and weight measurement, volume, and distance.

Reasoning Ability:

Solve practical problems and deal with a variety of non-standard situations.

Interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Certificates, Licenses, Registrations:

Valid Alaska Driver’s License required.

Other Skills and Abilities:

Type 50 words per minute.

Lift 40 pounds.

Experience in the use of office machines.

Essential Functions

Prepare reports, correspondence and memoranda, reviewing drafts and final copies.

Type, collect and report information as directed.

Respond to telephone calls; give information to callers, or route calls to appropriate staff.

Coordinate incoming and outgoing mail.

Assist in the coordination of special office projects and activities.

Schedule appointments, make travel arrangements, and assemble materials for meetings.

Place orders for materials, verify quantities delivered, and distribute to staff.

Maintain an accurate inventory of materials and equipment.

Perform such other tasks and assume other responsibilities as the supervisor may assign.

Adhere to all District policies and regulations.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is regularly required to sit; stand; walk; use hands to finger, handle, or feel objects, tools, controls; and reach with hands and arms. The employee frequently is required to stoop, kneel, crouch, or crawl and talk and hear. The employee is occasionally required to climb or balance.

The employee must regularly lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Environmental Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Benefits

Work Year: Year Round

Range and Minimum Salary Grade: Grade 15

$25.55 - $39.41 (based on experience)