Accounts Payable Specialist

Job Description

Position Overview

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We are seeking a detail-oriented and proactive Accounts Payable Specialist to join our growing finance team in New York City. This individual will be responsible for the full-cycle accounts payable process, ensuring invoices are processed accurately and payments are made on time. The ideal candidate thrives in a fast-paced environment, has strong organizational skills, and enjoys working collaboratively across departments.

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Responsibilities

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• Process high-volume vendor invoices accurately and efficiently.
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• Match invoices to purchase orders and receiving documentation while ensuring proper approvals are obtained.
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• Prepare and process weekly ACH, wire, and check payment runs.
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• Maintain vendor records, including onboarding new vendors, W-9 collection, and banking information.
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• Reconcile vendor statements and resolve invoice discrepancies in a timely manner.
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• Respond to vendor and internal employee inquiries regarding payment status.
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• Reconcile AP-related general ledger accounts and assist with month-end close activities.
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• Review and process employee expense reports and corporate credit card transactions.
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• Ensure compliance with company policies and internal controls.
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• Assist with audit requests and provide AP documentation as needed.
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• Identify opportunities to improve AP processes and increase efficiency.
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Qualifications

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• 3+ years of full-cycle Accounts Payable experience.
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• Bachelor's degree in Accounting, Finance, or a related field preferred.
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• Experience processing high-volume invoices in a fast-paced environment.
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• Strong understanding of accounts payable principles and general accounting practices.
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• Proficiency with ERP systems such as NetSuite, SAP, Oracle, Microsoft Dynamics, or similar.
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• Advanced Microsoft Excel skills (VLOOKUP/XLOOKUP, Pivot Tables preferred).
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• Excellent attention to detail, organizational skills, and ability to meet deadlines.
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• Strong written and verbal communication skills with a customer-service mindset.
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Preferred Qualifications

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• Experience with expense management platforms such as Concur, Expensify, or Ramp.
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• Experience working in financial services, professional services, real estate, or corporate environments.
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• Ability to prioritize multiple responsibilities with minimal supervision.
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Compensation & Benefits

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• Salary up to $90,000 , based on experience.
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• Annual performance bonus.
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• Comprehensive medical, dental, and vision insurance.
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• 401(k) with company match.
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• Generous PTO and paid holidays.
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• Professional development and growth opportunities.
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• If you're looking to join a collaborative finance team where you can make an immediate impact and continue to grow your accounting career, we'd love to hear from you.
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JobID: APspecialist