Office Services Associate 3 (5+ years)

Job Description

Job Description

We are looking for an experienced Office Services Associate to support daily administrative operations in New York, New York. This Long-term Contract position is ideal for someone who thrives in a fast-paced office setting, enjoys keeping records organized, and can provide responsive support to both internal teams and external contacts. The role requires strong attention to detail, dependable communication, and the ability to handle physical tasks related to mail, files, and boxed materials.

Responsibilities:
• Respond to inquiries from employees, customers, and other contacts by providing accurate information and resolving routine concerns professionally.
• Organize, sort, copy, and maintain business documents, operational records, and other office materials to support efficient day-to-day workflow.
• Enter, verify, and review data for accuracy, including reports, logs, and other administrative documentation.
• Keep filing systems, mailing records, inventory tracking tools, and office databases current and well organized.
• Receive, sort, and distribute incoming mail, packages, and related materials across the office in a timely manner.
• Assist with administrative support tasks such as handling check-related documents, supporting payroll record maintenance, and monitoring supply levels.
• Lift, move, and transport boxes and office materials weighing up to 50-70 pounds, including placing items onto carts for delivery or storage.• Minimum of 5 years of experience in administrative support, office services, or customer service environments.
• High school diploma or equivalent required.
• Strong verbal and written communication skills with the ability to interact effectively with a variety of stakeholders.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Ability to manage multiple tasks independently while staying organized and meeting deadlines.
• Demonstrated ability to handle sensitive information with discretion and maintain accurate records.
• Comfortable performing physical duties, including moving and carrying boxes weighing up to 50-70 pounds.