Coordinator, Philanthropy Office

Description

Job description:

About The Virginia Home
The mission of The Virginia Home is rooted in the belief that every individual deserves a life filled with purpose, connection, and respect. Founded more than a century ago through a bold vision to provide compassionate, lifelong care for individuals with disabilities, The Virginia Home has long been a place of dignity, innovation, and community. As we embark on our most ambitious capital campaign to date to build a new, innovative campus, we are creating more than a space, we are shaping a future where residents can experience greater independence, enriched programming, and a vibrant community designed around their needs. This moment marks a transformative step forward in honoring our residents and expanding our impact for generations to come.

POSITION : Coordinator,Philanthropy Office

DEPARTMENT : Office of Philanthropic Advancement

RESPONSIBLE TO: Chief Philanthropy Officer

PURPOSE :

The Coordinator, Philanthropy Office provides essential administrative and operational support to the advancement team, ensuring efficient coordination of fundraising activities and strong data integrity. This role serves as a central point of coordination for the philanthropy function, supporting donor engagement, campaign tracking, and internal operations. Working closely with the Chief Philanthropy Officer and broader development team, the Coordinator enables frontline fundraisers to focus on donor relationships by ensuring accurate data management, seamless scheduling, and consistent follow-through

Responsibilities :

Administrative Support for Philanthropy Team

• Manage calendar appointments, meeting coordination, and logistics for select donor visits, internal meetings and events.
• Prepare materials for donor meetings, leadership briefings, and team discussions.
• Support day-to-day administrative needs of the philanthropy team.

Database & Gift Processing Support

• Ensure accurate and timely entry of gifts, pledges, and donor interactions.
• Maintain donor records for the Chief Philanthropy Officer and broader team.
• Support coordination with stewardship functions to ensure timely acknowledgment of gifts.

Donor Pipeline Tracking & Reporting

• Support preparation of campaign and fundraising reports, including: Donor portfolios, Pipeline tracking, and Revenue progress.
• Assist in maintaining accurate and up-to-date moves management and prospect tracking systems.
• Assist in preparation of reports and distribution for all event, annual fund and direct mail strategies.

Board of Trustees Support

• Lead scheduling of all full Board meetings and Committee meetings.
• Support execution and follow up from meetings as directed by the CEO.
• Other duties as assigned.

Requirements

Preferred Attributes

• Experience working with Raisers Edge donor database or CRM system.
• Strong communication and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Collaborative and proactive approach.

Education and Experience :

• Bachelor's degree preferred
• 1-3 years of experience in administrative support, nonprofit operations, or related field
• Strong organizational and time management skills
• High attention to detail and accuracy
• Proficiency in Microsoft Excel and database systems

Physical demands:

Although physical limitations for this position can be accommodated, the job's physical demands can include but are not limited to intermittent sitting, standing, stooping, crouching, walking, and some light lifting. Work is performed chiefly in an office environment. Some work on nights and weekends, with notice.