Administrative Assistant

Accountabilities:

Responsible for accounts payable and administrative duties

Invoice payment and processing in accordance with company and department financial practices

Conduct reconciliations and statement reviews and resolve any discrepancies

Proactive tracking and customer alerts for known anticipated payment or warranty concerns

Resolve any vendor or customer inquiries

Financial and payables reporting to key stakeholders

Assist in developing and delivering department reports and scorecards

Weekly/Period financial reporting to key stakeholders

Develop team and department standard operating procedures and identify improvement opportunities

Additional duties as assigned by Manager

Scope of Interactions:

50% Internal a collaboration with field customer, fleet technicians, managers, and payables team

50% External daily interaction with vendors for payables process and issue resolution

High School diploma or GED

Minimum of 2 years experience in admin support and fleet operations.

Ability to effectively communicate in a professional and constructive manner internally and with suppliers.

Ability to learn and update multiple accounts payable systems.

Basic knowledge and understanding of private fleet operations with the desire to grow and learn in line of work.

Must have strong analytical and problem-solving skills in order to formulate effective action plans to deal with issues proactively.

Collaborate with peers to balance daily workloads and support the business.

Willingness to embrace change and all other assigned duties for the greater good of the team

Produce/review various performance reports to drive results.

Strong attention to detail.

Flexible and able to work under pressure to include tight deadlines and multiple projects with strong organizational skills.

Able to manage several tasks simultaneously.

Proactively work to organize, respond to needs and anticipate what is needed by the individuals for whom she/he supports.

Ability to work independently and with a team collaboration-based approach to decision making

Manage communications through phone, email, fax, mail, etc.

Advanced/Proficient Computer Skills (Outlook, Word, PowerPoint, Excel)

Strong passion for customer service and fleet excellence

Ability to learn and update multiple accounts payable systems

Ability to effectively interact and build a favorable business relationship with internal and external customers

Able to assist with account management duties

Strong team player and committed to teamwork in all situations

Excellent written and oral communications skills

Demonstrated ability to leveraging system and tools

Strong team player and committed to teamwork in all situations

Excellent written and oral communications skills