Administrative Assistant

Administrative Assistant

Rockport, TX 78382

Description

Ministerial Character:

The Diocesan Bishop is the visible principle and foundation of unity in the particular Church ("the Diocese") entrusted to him. In a unique and visible way, he makes Christ's mission present and enduring as the Shepherd of the Christian Community. In order to fulfill his mission, the Diocesan Bishop employs suitable, chosen collaborators, who are clerics, religious, and lay people. He shares with them the apostolic mission and entrusts various responsibilities to them.

Each position employed in the Diocese of Corpus Christi helps to extend the ministry of the Diocesan Bishop in particular ways, as outlined in the job duties and responsibilities. Therefore, this position is closely connected to and assists the Diocesan Bishop in the performance of his ministry and thereby engages in ministry for the church.

Responsibilities:

The list below reflects the general details considered necessary to describe the primary functions of the job identified and shall not be construed as a detailed description of all the work requirements that may be inherent in the job.

• As an integral part of the ministry for the Church, this position will support and uphold the philosophy of Catholic ministry and the mission of the Diocese of Corpus Christi in both professional and personal life
• Acts as a witness to Gospel values by modeling the teachings of the Catholic Church
• Continuously grows in the ministry by participating in religious ceremonies, training sessions, and reflection activities as direct
• Performs other office duties as directed by the Principal, including but not restricted to business office functions
• Assist with campus budget preparation and maintain accurate records of expenditures
• Assist with planning and preparation of faculty meetings and campus activities
• Perform routine clerical tasks, including answering phones, greeting visitors, filing, organizing, managing incoming and outgoing mail, managing office communication and records, managing supply and fixed asset inventory, etc.
• Perform routine bookkeeping tasks, including maintaining budget records, AP/AR, processing purchase orders, preparing cash deposits, and maintaining ledger
• Assist with campus budget preparation and maintain accurate records of expenditures
• Assist with the school calendar of events; scheduling faculty meetings, campus activities, and appointments for the Principal
• Maintain confidentiality in all communication and records
• Provide assistance, support and direction for students, staff, and families as needed; maintain positive, frequent parent communication, returning calls promptly
• Collect, verify, maintain, and report accurate attendance data, including daily, class, semester, and end-of-term reports
• Maintain daily teacher attendance logs and records for substitute teachers
• Maintain personnel time records, including leave requests and reports, and compile information for the central office
• Create and maintain student files, ensuring their completeness in school databases; and manage input of student tuition, financial aid, and incidental billing
• Assist with registration and enrollment of new students, including requesting and sending records, and creating and maintaining complete and accurate student files; process withdrawals
• Distribute report cards and progress reports
• Maintain vaccination records, IMMTRAC database, and complete state compliance reports for vision, hearing, and spinal screenings and Acanthosis Nigricans
• Maintain Openpath security database and Raptor security database
• Perform other duties as assigned

Qualifications

Minimum Qualifications:

• High School Diploma or equivalent
• Valid Texas driver's license
• Must be 21 years of age or older

Skills and Abilities:

• Knowledge of effective use of technology
• Strong public relation skills, organizational skills, and strong oral and written communication skills
• Strong oral and written communication skills
• Must have organizational skills and a thorough knowledge of general office functions
• Must demonstrate ability to effectively and tactfully deal with all school publics
• Must demonstrate ability to maintain confidentiality

Mental/Physical Demands:

• Ability to carry, pull, push, lift, or move objects 10 pounds or more
• Ability to maintain composure under duress; maintain emotional control under stress
• Must maintain confidentiality

Additional Requirements:

• Submit to employment required screenings, criminal background, drug screening, and motor vehicle record check
• Obtain certification in Safe Environment training provided by the Office of Safe Environment and Child and Family Resources
• Position requires adherence to diocesan policies and procedures

To be considered for employment with the Diocese of Corpus Christi locations, all interested individuals must complete the online application at