Accounts Payable Clerk

Job Description

Job Description

We are looking for an Accounts Payable Clerk to support day-to-day payment operations for a mission-driven organization in Columbus, Ohio. This Contract position will handle invoice and reimbursement processing, maintain accurate vendor and payment records, and help ensure financial activity follows internal controls, grant guidelines, and accounting standards. The ideal candidate brings strong attention to detail, sound judgment with confidential information, and the ability to keep accounts payable functions organized and current.

Responsibilities:
• Review invoices, reimbursement submissions, and payment requests for accuracy, approvals, coding, and required backup before processing
• Execute payments through checks, wire transfers, and other electronic methods while meeting established deadlines
• Maintain vendor profiles and supporting documentation, including tax forms and payment details, in a complete and organized manner
• Reconcile vendor statements, credit card activity, and outstanding items, and address discrepancies to prevent delays or penalties
• Track payable balances to ensure obligations are settled on time and in accordance with organizational policies
• Contribute to month-end, quarter-end, and year-end close activities by preparing records and supporting documentation
• Organize accounts payable files for audit readiness, grant compliance reviews, and year-end reporting such as 1099 preparation
• Respond professionally to questions from vendors, employees, and external partners regarding payment status and account issues
• Assist with grant-related accounting, restricted fund tracking, special finance projects, and other assigned administrative support• Experience supporting full-cycle accounts payable functions, including invoice review, payment processing, and account reconciliation
• Working knowledge of invoice coding, check runs, and electronic payment procedures
• Familiarity with nonprofit or fund accounting practices and compliance-focused financial documentation
• Ability to identify discrepancies, investigate issues, and implement practical long-term resolutions
• Strong organizational skills with a high level of accuracy and attention to detail
• Strong communication skills and the ability to handle sensitive financial information with discretion
• Proficiency using accounting systems and standard office software to manage records and reporting