Accounts Payable Clerk

Job Description

Job Description

We are looking for an Accounts Payable Clerk to join a team in New York in a contract capacity with permanent potential. This position supports day-to-day payment operations by managing invoice records, maintaining organized financial documentation, and helping ensure vendors are paid accurately and on time. The ideal candidate is detail-oriented, comfortable working across digital platforms, and able to handle a fast-paced workload with a high level of accuracy.

Responsibilities:
• Digitize and organize accounts payable and receivable records, ensuring documents are accurately stored within the company’s electronic filing system.
• Work within vendor and banking portals to process invoices, submit payments, and track transaction activity efficiently.
• Enter and apply payments for non-inventory invoices, rent, utilities, and owner-related disbursements using accounting software.
• Gather backup documentation for corporate credit card activity to support monthly account reconciliation efforts.
• Set up new supplier profiles in the accounting system while following established internal procedures and approval standards.
• Reconcile assigned vendor accounts on a weekly and monthly basis to identify discrepancies and maintain current balances.
• Support inventory-related supplier payments, including wire activity, and maintain digital records of payment confirmations on shared drives.
• Monitor daily bank account activity, assist with remote deposit processing, and help keep vendor accounts in good standing.
• Coordinate ordering and inventory of office supplies within budget guidelines and assist with additional administrative or accounting tasks as needed.• Experience supporting accounts payable functions, including invoice entry, coding, and payment processing.
• Working knowledge of check runs, invoice reconciliation, and maintaining accurate financial records.
• Ability to use accounting software and web-based portals for transaction processing and vendor management.
• Strong data entry skills with close attention to detail and a high degree of accuracy.
• Comfortable handling multiple priorities, meeting deadlines, and adapting to occasional overtime requirements.
• Effective communication skills and the ability to work collaboratively across accounting and administrative teams.
• Proficiency with electronic document management, shared drives, and basic banking or deposit support activities.