Executive Administrative Assistant

You Are You have spent years learning that the best executive support is not about being reactive, it is about seeing three steps ahead. You know the difference between managing a calendar and actually protecting someone's time so they can think strategically instead of firefighting all day. You have worked close enough to senior leaders to understand that your job is not just scheduling meetings, it is making sure the right people are in the room with the right context at the right time. You are comfortable jumping into a half-formed request, asking two clarifying questions, and turning it into a polished deck or a logistics plan that actually works across time zones. You do not get rattled when priorities shift mid-week or when a last-minute ask comes in at 4pm on a Friday. You have learned to read between the lines, to know when "can you set up a call" really means "I need to align these three stakeholders before this decision goes sideways," and you handle it. Discretion is second nature to you. You have seen sensitive information, heard tough conversations, and you know how to hold that with professionalism and judgment. At Synopsys, you will support a global sales leader who depends on you to keep the machine running so they can focus on the business that matters. What You'll Be Doing Manage the calendar, travel, and daily logistics for the global head of simulation and analysis sales, coordinating across time zones and balancing competing executive priorities Prepare PowerPoint presentations, briefing documents, and executive summaries for leadership meetings, customer engagements, and internal strategy sessions Coordinate leadership meetings and sales team events, handling logistics, agendas, pre-reads, and follow-up action tracking to keep initiatives moving Serve as a liaison between the sales leader and cross-functional teams including product, marketing, finance, and regional sales organizations, ensuring alignment and timely communication Track action items, decisions, and follow-ups from executive meetings, looping in the right stakeholders and keeping projects on track Handle expense reports, travel bookings, and administrative workflows using internal systems and tools Maintain confidentiality and professionalism when managing sensitive business information, executive communications, and strategic planning materials The Impact You Will Have Free up executive bandwidth so your leader can focus on closing deals, building customer relationships, and driving the sales strategy instead of managing logistics Improve the quality and clarity of executive communications, ensuring leadership materials are polished, accurate, and ready to go Accelerate decision-making by ensuring the right people have the right information at the right time, no bottlenecks, no miscommunication Strengthen cross-functional collaboration by serving as a trusted point of contact and keeping teams aligned on priorities and timelines Drive accountability and follow-through by tracking commitments and making sure nothing falls through the cracks after a meeting ends Create a smoother, more predictable operating rhythm for a global sales organization that spans regions, customers, and product lines Build trust and credibility with senior stakeholders who depend on you to handle complex, high-stakes coordination with judgment and professionalism What You'll Need Bachelor's degree in Business, Marketing, Communications, or a related field with 4+ years of relevant experience, or 8+ years of professional administrative or executive support experience 4+ years supporting senior leaders or executives, ideally in a sales, business development, or global organization context Strong proficiency in Microsoft Office, especially PowerPoint, Excel, and Outlook, you can build a clean deck and manage a complex calendar without breaking a sweat Proven ability to prepare executive-level materials that are clear, concise, and ready for leadership consumption Experience coordinating across global teams and time zones, managing logistics for leadership meetings, offsites, or strategic planning sessions Exceptional organizational skills and attention to detail, you can juggle five priorities at once and still catch the typo on slide 12 Experience working in a technology, SaaS, or B2B sales environment is a plus Who You Are You can take a vague request like "I need something for the exec review next week" and turn it into a structured agenda, a polished deck, and a follow-up plan without needing your hand held You know when to escalate and when to solve it yourself, and you have the judgment to tell the difference in real time You build trust quickly, people across the organization know they can count on you to follow through and handle things with discretion You stay calm when plans change, when a meeting gets moved three times, or when someone needs a same-day turnaround, you adapt and get it done You communicate clearly and diplomatically, whether you are coordinating with a VP, a finance partner, or a regional sales team in another country You care about the details because you know that a missed flight or a poorly timed meeting can derail a much bigger outcome The Team You'll Be Part Of You will join the strategic engagements team working with the simulation and analysis leadership team, supporting the global head of sales. You will work closely with executives and cross-functional partners across regions and business units. The team is committed to driving strategic initiatives and operational excellence, fostering collaboration, and enabling the sales organization to execute in a global environment. Your role is integral to ensuring smooth leadership operations and supporting the mission to transform technology and empower progress. Rewards and Benefits We offer a comprehensive range of health, wellness, and financial benefits to cater to your needs. Our total rewards include both monetary and non-monetary offerings. Your recruiter will provide more details about the salary range and benefits during the hiring process. At Synopsys, we want talented people of every background to feel valued and supported to do their best work. Synopsys considers all applicants for employment without regard to race, color, religion, national origin, gender, sexual orientation, age, military veteran status, or disability. In addition to the base salary, this role may be eligible for an annual bonus, equity, and other discretionary bonuses. Synopsys offers comprehensive health, wellness, and financial benefits as part of a competitive total rewards package. The actual compensation offered will be based on a number of job-related factors, including location, skills, experience, and education. Your recruiter can share more specific details on the total rewards package upon request. The base salary range for this role is across the U.S. #J-18808-Ljbffr