Payroll Specialist III

Payroll Specialist III

Job no: 540484

Work type: Staff Full-Time

Location: Main Campus (Gainesville, FL)

Categories: Business/Accounting/Finance, Human Resources, Office/Administrative/Fiscal Support

Department: 64201000 - FA-PAYROLL AND TAX SRVCS ADMIN

Classification Title:
Payroll Specialist III


Classification Minimum Requirements:
A bachelor's degree in an appropriate area of specialization and three years of appropriate experience or an equivalent combination of education and experience.

Job Description:
This position, part of the Payroll Services department within the CFO Division, provides analytical review of payroll transactions and strategic support to the University. It ensures effective management of payroll inquiries, assists managers in maintaining a comprehensive knowledge base, and strengthens service delivery through data-driven evaluation and informed decision making. The role supports complex financial functions such as compliance monitoring and continuous improvement initiatives that enhance internal controls and operational efficiency. It applies advanced analytical thinking to identify process gaps, evaluate risk, interpret payroll and financial data trends and error resolution, and recommend policy or workflow improvements aligned with institutional goals. The position also oversees several critical payroll processes-including off-cycle and on-cycle payroll, retroactive payroll processing and leave cash-outs -to ensure accuracy, timeliness, and regulatory compliance

• Processing: Performing critical University Payroll operations, including leave cash-out processing, reviewing time exceptions, working a variety of payroll-closing queries, entering manual paylines, and conducting time administration activities. The role also serves as the primary operator for all on-cycle payroll processes, ensuring each cycle runs successfully by verifying the absence of errors, reconciling payroll results, creating and reviewing trend analyses, and confirming that the payroll closing sequence is fully and accurately completed. The position uses intermediate to advanced Excel skills to compile, evaluate, and interpret payroll data, and prepares reports for both internal stakeholders and external entities.

• Off-Cycle Processing: Responsible for coordinating the full off-cycle payroll process, including creating the processing schedule and establishing the PeopleSoft Run IDs required for Division of State Group Insurance (DSGI), Division of Retirement (DOR), Emergency Check (EMRC), and Reversal (REV) runs. This role manages all off-cycle reporting activities, conducts trend analysis, reviews and analyzes errors, and verifies that each off-cycle cycle is fully and accurately completed. In addition, the position processes all beneficiary payments associated with off-cycle activity, including any required leave cash-outs, ensuring timely, compliant, and precise payroll outcomes.

• Customer Service: Provide advanced-level support to university departments on Time & Labor. This requires an understanding of the payroll calendar, processes affecting employees' pay, benefit plans including leave plans, University leave policies, use of Time Reporting Codes, and an understanding of the University's compensation policies.

• Payroll Manager Backup and Support: Serves as the backup to the Payroll Manager and provides secondary support across all payroll functions, ensuring continuity of operations during peak periods, absences, or urgent situations. Responsibilities include managing time-sensitive payroll inquires, resolving employee questions with accuracy and professionalism, and coordinating closely with HR, Finance, and other campus units on payroll-related issues. This role supports the Payroll Manager in maintaining compliant, timely, and efficient payroll processes and contributes to effective communication and problem-solving across departments.

• Continuous Improvement: Works frequently with Finance & Accounting staff, campus partners and other stakeholders to translate operational issues and identify useful solutions. Proactively identifies and communicates problems and opportunities; seeks input and participates in implementing solutions. Provides analytical, financial, accounting, and compliance support to department and institutional leadership.

• Special Projects: Performs a variety of special projects as n

Expected Salary:
$61,000 - $65,000

Preferred:

• Proficient in Microsoft Office, with intermediate to advanced Microsoft Excel skills to compile, analyze, and reconcile payroll data, prepare reports and ensure accuracy.
• Strong analytical skills for pay reconciliation, retros, and multiple FTE/pay rate change scenarios.
• Excellent written and verbal communication skills; ability to explain complex pay scenarios clearly and concisely.
• Process improvement mindset.
• Ability to work and maintain effective working relationships with others; to understand, interpret, and apply applicable rules, regulations, policies and procedures; to complete work according to scheduled deadlines; to work with limited supervision; to utilize problem solving techniques and to work independently.
• Knowledge of payroll rules and regulations, policies and procedures that affect payroll processing and payment functions. A thorough understanding of the accounting systems, payroll tax withholding, and tax reporting requirements.

Special Instructions to Applicants:
In order to be considered, you must upload your cover letter and resume.


Application must be submitted by 11:55pm. (ET) of the posting end date.


Health Assessment Required:No

Advertised: 07 Jul 2026 Eastern Daylight Time

Applications close: 21 Jul 2026 Eastern Daylight Time

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