Assistant Director, Projects, Facilities & Operations

UCF Athletics Facility Coordinator

Position will assist with the coordination, planning, and execution of athletics facility projects, daily facility operations, and select event support functions for UCF Athletics. This position will support a wide range of operational initiatives across athletics venues and facilities while helping maintain safe, functional, and "recruit ready" environments for student-athletes, staff, coaches, and guests.

Primary Responsibilities:

• Assist with the day-to-day operational oversight of athletics facilities, venues, and support spaces.
• Support facility operations for practices, competitions, camps, special events, and external rentals, including setup and breakdown.
• Assist with athletics facility improvement projects, renovations, deferred maintenance efforts, and operational upgrades.
• Coordinate with campus partners, contractors, vendors, and service providers to support project execution and operational needs.
• Conduct facility walkthroughs and assist with identifying operational, maintenance, safety, and appearance-related concerns.
• Serve as the primary administrator of the department's facilities management software (FMX), including the intake, assignment, tracking, and follow-up of work requests to ensure timely resolution and communication with stakeholders.
• Coordinate with Athletics staff, campus partners, and service providers to submit, track, and document facility improvement requests, maintenance projects, and operational work orders.
• Assist with the development, submission, and management of project requests, including supporting documentation, scope development, budget estimates, and coordination with university partners.
• Support permitting, inspections, and regulatory approval processes associated with facility improvements, capital projects, temporary structures, and special events.
• Maintain accurate records related to work orders, project requests, permits, inspections, and facility documentation to support operational planning and project execution.
• Provide event and facility management support for home football games and track & field meets.
• Manage key inventory program and assist with access control.
• Assist with training for the Facilities, Events & Operations student staff, as needed.
• Support departmental initiatives related to customer service, operational efficiency, and continuous improvement.
• Assist with preparing operational reports, presentations, and project updates as needed.
• Maintain compliance with university, conference, NCAA, OSHA, and departmental policies and procedures.
• Other duties as assigned.

Minimum Qualifications:

• Bachelor's degree and two (2) years appropriate experience.
• Appropriate graduate coursework or master's degree may substitute at an equivalent rate for the required experience.

Preferred Qualifications:

• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple assignments and priorities in a fast-paced environment.
• Proficiency with Microsoft Office Suite and general technology platforms.
• Experience working in collegiate athletics or large-scale event environments.
• Familiarity with athletics facility operations and event management principles.
• Experience coordinating projects, vendors, contractors, or operational logistics.
• Knowledge of NCAA and conference operational standards.
• Ability to lift and move materials weighing up to 50 pounds.

Due to the nature/scope of Athletics and Athletics events, position may require work during evenings, weekends, and holidays, as well as the ability to stand / walk for extended periods of time and occasional travel.

As a staff member of UCF Athletics, the selected candidate will be a person of integrity and character who shares a commitment for customer service and knowing / complying with NCAA, Conference, and institutional rules as they apply to the UCF Athletics program.

Salary: Negotiable

Please note that UCF Athletics operates as a Direct Support Organization (DSO) of the University of Central Florida, with different payroll and benefits than university employees. If interested in positions with the university, please click Here to visit their website.

As a proud member of the Big 12 Conference, our mission is to positively transform the lives of our students academically, athletically and personally through a nationally competitive intercollegiate athletics program that enhances the reputation and visibility of the university. We strive to be Florida's preeminent athletic program representing UCF and our community with distinction on the national stage as "Orlando's Hometown Team."

UCF Athletics values our employees and working for us has its perks, including:

• Benefit packages: Medical, Dental, Vision, Life Insurance, Supplemental Insurances, Flexible Spending & Health Savings Accounts, and Employee Assistance Program
• Wellness initiatives: UCF Athletics is recognized by Cigna Healthcare with the silver level Healthy Workforce Designation for our commitment to employee well-being and vitality through our benefits offerings, wellness platform and programming
• Paid time off for applicable positions, including annual and sick time off and paid holidays
• Retirement savings options
• Employee discounts, including tickets to many Orlando attractions
• Tickets to UCF sporting events
• Education assistance

To learn more about UCF and the Knights, visit our websites at ucf.edu and ucfknights.com.